Policies - Cornhole Manitoba

This policy sets out the principles and practices of Manitoba Cornhole Association with regard to abusive behaviour towards athletes, directors, league operators, members and volunteers. It is the policy of Manitoba Cornhole Association that there shall be no abuse and neglect, whether physical, emotional or sexual.

STATEMENT OF PURPOSE

Manitoba Cornhole Association is part of the sporting community in our province that is committed to seeking better ways to keep everyone safe. Protecting the Manitoba Cornhole Association community from all forms of abuse and neglect, whether emotional, physical or sexual, is an important element of safety. Manitoba Cornhole Association considers any form of abuse or neglect to be unacceptable and will do all it can to prevent this intolerable social problem. To this end, Manitoba Cornhole Association will promote awareness of all forms of abuse and neglect.

RELATIONSHIP TO HARASSMENT POLICY

Some behaviours which are defined as abuse may constitute harassment when directed towards a peer or when perpetrated between adults. Manitoba Cornhole Association ‘s Harassment Policy covers such behaviours. Together, the two policies address the entire spectrum of abusive and harassing behaviours.

MISSION

The mission of Manitoba Cornhole Association is to ensure its athletes, directors, league operators, members and volunteers are provided meaningful opportunities and enjoyable experiences in a safe, sportsmanlike environment. This includes, among other things, a shared responsibility with parents/guardians to nurture the physical and emotional well-being of their children. Manitoba Cornhole Association’s interest is the well being of the entire organization.

DEFINITIONS OF ABUSE

Abuse is any form of physical, emotional and/or sexual mistreatment or lack of care which causes physical injury or emotional damage.

Emotional Abuse. A chronic attack on a person’s self-esteem; it is psychologically destructive behaviour by a person in a position of power, authority or trust. It can take the form of namecalling, threatening, ridiculing, berating, intimidating, isolating, hazing or ignoring the person’s needs.
Physical Abuse. A person in a position of power or trust purposefully injures or threatens to injure another person. This may take the form of slapping, hitting, shaking, kicking, pulling hair or ears, throwing, shoving, grabbing, hazing or excessive exercise as a form of punishment.
Neglect. Chronic inattention to the basic necessities of life such as clothing, shelter, nutritious diets, education, good hygiene, supervision, medical and dental care, adequate rest, safe environment, moral guidance and discipline, exercise and fresh air.
Sexual Abuse. A young person is used by an older child, adolescent or adult for his or her own sexual stimulation or gratification. There are two categories:
- Contact. Touched or fondled in sexual areas; forced to touch another person’s sexual areas; kissed or held in a sexual manner; forced to perform oral sex;
  vaginal or anal intercourse; vaginal or anal penetration with an object or finger; and sexually oriented hazing.
- Non-Contact. Obscene remarks by text/email or in notes; voyeurism; shown pornography; forced to watch sexual acts; sexually intrusive questions and comments; forced to pose for sexual photographs or videos; and forced to self-masturbate or forced to watch others masturbate.

DUTY TO REPORT

Abuse and neglect are community problems requiring urgent attention. Manitoba Cornhole Association is committed to help reduce and prevent the abuse and neglect of participants.

Manitoba Cornhole Association realizes that persons working closely with children and youth have a special awareness of abusive situations. Therefore, these people have a particular reporting responsibility to ensure the safety of Manitoba’s young, by knowing their provincial protection acts and following through as required.

It is the policy of Manitoba Cornhole Association that any athletes, directors, league operators, members and volunteers who, has reasonable grounds to suspect that a person is or may be suffering or may have suffered from emotional, physical abuse and neglect and/or sexual abuse shall immediately report the suspicion and the information on which it is based to the local police department.

Those involved with Manitoba Cornhole Association in providing cornhole opportunities understand and agree that abuse or neglect, as defined above, may be the subject of a criminal investigation and/or disciplinary procedures. Failure to report an offence and thereby, failure to provide safety may render the person who keeps silent legally liable for conviction.

ACCESSIBILITY POLICY

Manitoba Cornhole Association is committed to the principle of equity and access for the disabled as athletes, volunteers, spectators and leaders in our sport. Manitoba Cornhole Association shall also endeavour to align itself with organizations for the disabled in order to increase awareness of the opportunities for the disabled in our sport.

The purpose of this Policy is to ensure a safe and positive sport environment by making Individuals aware of requirements set out in The Accessible Canada Act.

PROVIDING GOODS AND SERVICES TO PEOPLE WITH DISABILITIES

Manitoba Cornhole Association is committed to service excellence for the full range of persons with disabilities, as defined in the Canadian Human Rights Act. Whether a person’s disability is apparent or not, everyone should be treated with courtesy, made to feel welcome, and have their need for accommodation respected when they interact with an individual representing Manitoba Cornhole Association.

COMMUNICATION

Individuals will communicate with a person with a disability in a manner that considers their disability. This means individuals will communicate in a manner that enables persons with disabilities to communicate effectively for purposes of accessing Manitoba Cornhole Association programs, services and opportunities.

ASSISTIVE DEVICES

Manitoba Cornhole Association is committed to serving persons with disabilities who use assistive devices (e.g., prosthetics, adaptive equipment, crutches, wheelchairs, hearing aids, etc.) to obtain, use or benefit from our programs.

USE OF SERVICE ANIMALS AND SUPPORT PERSONS

Persons with disabilities may bring their guide dog or other service animal on the parts of the premises that Manitoba Cornhole Association uses for our programs. On rare occasions, it may be determined that a support person is required, or that a service animal cannot enter an area of the premises consistent with other laws. In these instances, we will suggest appropriate alternatives and provide assistance.

Any person with a disability who is accompanied by a support person will be allowed to enter premises that Manitoba Cornhole Association uses for our programs with their support person.

TRAINING

Manitoba Cornhole Association will provide training to Directors, League Operators and Members about the provision of services to persons with disabilities. Training will include the following:

An overview of The Accessible Canada Act;
How to interact and communicate with people with various types of disabilities;
How to interact with people with disabilities who use an assistive device or require the assistance of a service animal or a support person;
What to do if a person with a disability is having difficulty in accessing Manitoba Cornhole Association programs; and
How to accommodate spectators with disabilities.

CODE OF CONDUCT POLICY

Manitoba Cornhole Association is committed to providing an environment in which all individuals are treated with respect, supports equal opportunity and prohibits discriminatory practices. All persons participating in Manitoba Cornhole Association activities are expected to conduct themselves with the values of Manitoba Cornhole Association. Conduct that violates these values may be subject to sanctions pursuant to the Disciplinary Policy.

ATHLETES, DIRECTORS, MEMBERS, LEAGUE OPERATORS AND VOLUNTEERS

All athletes, directors, league operators, members and volunteers of Manitoba Cornhole Association have a responsibility to maintain and enhance the dignity, self-esteem and well-being of all by:

Demonstrating respect to individuals regardless of gender, ethnic or racial origin, sexual orientation, age, marital status, religion, political belief, disability or Socio- economic status;
Focusing comments or criticism appropriately and avoiding public criticism of athletes, directors, league operators, members and volunteers;
Consistently demonstrating the spirit of sportsmanship, sports leadership and ethical conduct and practices;
Ensuring that all programs provide for the safety and the physical, psychological and emotional well-being of athletes;
Ensuring that the rules of the sport, and the spirit of such rules are adhered to;
Take reasonable steps to manage the responsible consumption of alcoholic beverages in social situations associated with Manitoba Cornhole Association events;
Abstain from the illegal use of drugs;
Respect the confidentiality of personal and privileged information, and share confidential information only with consent;
Refrain from any behavior that constitutes harassment, where harassment is defined as comment or conduct that is cruel, intimidating, humiliating, offensive or physically harmful;
Refrain from any behavior that constitutes sexual harassment, where sexual harassment is defined as unwelcome sexual advances or conduct of a sexual nature when submitting to or rejecting this conduct influences decisions which affect the individual, such conduct has the purpose or effect of diminishing performance, or such conduct creates an intimidating, hostile or offensive environment; and
Comply at all times with the Bylaws, Policies, Playing Rules and Regulations of Manitoba Cornhole Association, as adopted and amended from time to time, including complying with any contracts or agreements executed with Manitoba Cornhole Association.

DIRECTORS

In addition to the athletes, league operators, members and volunteers’ responsibilities outlined above, directors have many additional responsibilities.

Function primarily as a member of the board, not as a member of any other member District board;
Act with honesty and integrity and conduct themselves in a manner consistent with the nature and responsibilities of Manitoba Cornhole Association ‘s business;
Ensure that the financial affairs are conducted in a responsible and transparent manner with due regard for all fiduciary responsibilities;
Conduct themselves openly, professionally, lawfully and in good faith in the best interests of the Manitoba Cornhole Association;
Be independent and impartial and not be influenced by self interest, outside pressure, expectation of reward, or fear of criticism;
Behave with decorum appropriate to both circumstance and position;
Exercise the degree of care, diligence, and skill required in the performance of their duties pursuant to the laws under which Manitoba Cornhole Association is incorporated;
Respect the confidentiality appropriate to issues of a sensitive nature;
Respect the decisions of the majority and resign if unable to do so;
Commit the time to attend meetings and be diligent in preparation for, and participation in, discussions at such meetings; and
Have a thorough knowledge and understanding of all Manitoba Cornhole Association governance documents.

MEMBERS

In addition to the athletes, directors, league operators and volunteers’ responsibilities outlined above, members have many additional responsibilities.

Function primarily as a member of your District board, not as a member of any other member District or Manitoba Cornhole Association board;
Act with honesty and integrity and conduct themselves in a manner consistent with the nature and responsibilities of your District business;
Ensure that the financial affairs are conducted in a responsible and transparent manner with due regard for all fiduciary responsibilities;
Conduct themselves openly, professionally, lawfully and in good faith in the best interests of your District;
Be independent and impartial and not be influenced by self interest, outside pressure, expectation of reward, or fear of criticism;
Behave with decorum appropriate to both circumstance and position;
Exercise the degree of care, diligence, and skill required in the performance of their duties pursuant to the laws under which Manitoba Cornhole Association is incorporated;
Respect the confidentiality appropriate to issues of a sensitive nature;
Respect the decisions of the majority and resign if unable to do so;
Commit the time to attend meetings and be diligent in preparation for, and participation in, discussions at such meetings; and
Have a thorough knowledge and understanding of all Manitoba Cornhole Association governance documents.

LEAGUES OPERATORS

In addition to the athletes, directors, members and volunteers’ responsibilities outlined above, leagues operators have many additional responsibilities.

Provides an environment that supports athletes physical and emotional safety, free of bullying, discrimination, etc;
Committed to providing a safe, accessible and inclusive experience;
Appreciates diversity to ensure everyone feels safe and that they belong regardless of ability and background;
Focus on long term participation;
Has high management and operational structure;
Has high organizational and leadership skills;
Has programs, partnerships, and/or other mechanisms to reduce barriers to participation;
Facilities and equipment are safe, well-maintained, and in good condition;
Facilities are accessible to athletes of all abilities;
Registers all athletes with Manitoba Cornhole Association;
Distributes information from Manitoba Cornhole Association to its athletes;
Is diligent, accurate, accessible, transparent, friendly and efficient; and
Has a clean record with the law

ATHLETES

In addition to the directors, league operators, members and volunteers’ responsibilities outlined above, athletes have many additional responsibilities.

Report any medical problems in a timely fashion, when such problems may limit their ability to travel, practice, or compete or in the case of carded athletes, interfere with the athlete’s ability to fulfill their carded athlete requirements;
Participate and appear on time, well nourished, and prepared to participate to the best of their abilities in all competitions, practices, training sessions, tryouts, tournaments, and events;
Properly represent themselves and not attempt to participate in a competition for which they are not eligible by reason of age, classification, or other reason;
Adhere to the rules and requirements regarding equipment;
Act in a sportsmanlike manner and not display appearances of violence, foul language, or gestures to other athletes, directors, league operators, members, volunteers, parents/guardians or spectators;
Dress in a manner representative of Manitoba Cornhole Association, focusing on neatness, cleanliness, and discretion; and
Act in accordance with Manitoba Cornhole Association policies and procedures.

PARENTS/GUARDIANS AND SPECTATORS

Parents/guardians and spectators also have a responsibility to maintain and enhance the dignity, selfesteem and well-being by:

Encouraging athletes to play by the rules and to resolve conflicts without resorting to hostility or violence;
Condemn the use of violence in any form;
Never ridicule an athlete for making a mistake during a game;
Provide positive comments that motivate and encourage athletes continued effort;
Recognize that executives and staff act in good faith, and in the best interests of the athletes and sport as a whole;
Support all efforts to remove verbal and physical abuse, coercion, intimidation and sarcasm;
Respect and show appreciation to all athletes, directors, league operators, members and volunteers;
Refrain from the use of bad language, nor harass athletes, directors, league operators, members, volunteers, other parents/guardians or spectators; and
Agree to Fair Play standards and Respect in Sport Parent Program enforcement procedures through the signing of the Canadian Centre for Ethics in Sport (CCES) Parents Code of Ethics found in this policy.

CODE OF ETHICS – PARENTS/GUARDIANS

If children are to grow and develop in their sport, an environment of positive communication and respect must exist. Parents should observe the Code of Conduct for parents and the following Code of Ethics with their child. The following code is taken from a resource manual developed by the Canadian Centre for Ethics in Sport (CCES).

I will remember that my child plays sport for his or her enjoyment, not for mine;
I will encourage my child to play by the rules and to resolve conflicts without resorting to hostility or violence;
I will teach my child that doing one’s best is as important as winning, so that my child will never feel defeated by the outcome of a game;
I will make my child feel like a winner every time by offering praise for competing fairly and trying hard;
I will never ridicule or yell at my child for making a mistake or losing a game;
I will remember that children learn best by example. I will applaud good players performances by both my child’s team and their opponents;
I will not force my child to participate in sports; and
I will support all efforts to remove verbal and physical abuse from children’s sporting activities.

I agree to Play Fair.

____________________________________ ______________________________________
(Print Name) (Signature)

Enforcement- Respect in Sport for Parents

This document is provided to all parents at the start of each season to sign.

All parents are encouraged to read and take the Respect in Sport Parent Program. Please read more here: www.respectgroupinc.com/respect-in-sport/#parent-program.

If a parent violates the Code of Conduct, Manitoba Cornhole Association mandates that they take the Respect in Sport Parent Program before being able to return to their children’s games in any capacity.

CONFIDENTIALITY POLICY

This policy applies to athletes, directors, volunteers, league operators and members who have access to confidential information as outlined below.

RESPONSIBILITIES

Athletes, directors, volunteers, league operators and members will not, either during the period of their involvement or any time thereafter, disclose to any person or organization any confidential information about Manitoba Cornhole Association acquired during their period of involvement, unless expressly authorized to do so.

Athletes, directors, volunteers, league operators and members will not publish, communicate, divulge or disclose to any unauthorized person, firm, corporation, third party or parties any confidential information, without the express written consent of Manitoba Cornhole Association. Athletes, directors, volunteers, league operators and members will not use, reproduce, or distribute such confidential information or any part thereof, without the express written consent of Manitoba Cornhole Association.

All files and written materials relating to confidential information of the Manitoba Cornhole Association will remain the property of Manitoba Cornhole Association and upon request of Manitoba Cornhole Association, the athletes, directors, volunteers, league operators and/or members will return all confidential information received in written or tangible form, including copies, or reproductions or other media containing such confidential information, immediately upon request.

CONFIDENTIAL INFORMATION

The term ‘confidential information’ includes, but it not limited to the following:

Names, addresses, e-mail, telephone number, cell phone number, date of birth and credit card information of athletes, directors, volunteers, league operators and members;
Information related to the programs, fundraisers, business or affairs of Manitoba Cornhole Association or any athletes, directors, volunteers, league operators and members; and
Data, materials, products, technology, computer programs, specifications, manuals, business plans, software, marketing plans, and financial information.

INTELLECTUAL PROPERTY

Copyright and any other intellectual property rights in all written material (including material in electronic format) and other works produced in connection with volunteer involvement with Manitoba Cornhole Association will be owned solely by Manitoba Cornhole Association, who will have the right to use, reproduce or distribute such material and works, or any part thereof, for any purpose it wishes. Manitoba Cornhole Association may grant permission for others to use such written material or other works, subject to such terms and conditions as Manitoba Cornhole Association may prescribe.

ENFORCEMENT

A breach of any provision in this policy may give rise to discipline or dismissal of the athletes, directors, volunteers, league operators and members.

CONFLICT OF INTEREST

PURPOSE

All Directors have a duty to ensure that the integrity of the decision-making processes of the Board are maintained by ensuring that they and other members of the Board are free from conflict or potential conflict in their decision-making. It is inherent in a Director’s fiduciary duty that conflicts of interest be avoided. It is important that all Directors and Officers understand their obligations when a conflict of interest or potential conflict of interest arises.

APPLICATION

This policy applies to all Directors and Officers, including ex-officio Directors, and all non-Board members of committees. “Officers” means Officers appointed by the Board including the Chair, a Vice – chair, Secretary, Treasurer and others who perform functions for the organization similar to those normally performed by such Officers.

POLICY

Directors, Officers and non-Board committee members shall avoid situations in which they may be in a position of conflict of interest or perceived conflict of interest. The process set out in this policy shall be followed when a conflict or potential conflict arises.

DESCRIPTION OF CONFLICT OF INTEREST

A conflict of interest arises in any situation where a Director’s duty to act solely in the best interests of the organization and to adhere to the Director’s fiduciary duties is compromised or impeded by any other interest, relationship or duty of the Director. A conflict of interest also includes circumstances where the Director’s duties to the organization are in conflict with other duties owed by the Director such that the Director is not able to fully discharge the fiduciary duties owed to the organization.

The situations in which potential conflict of interest may arise cannot be exhaustively set out. Conflicts generally arise in the following situations:

Transacting with the Organization: When a Director transacts with the organization directly or indirectly. When a Director has a material, director indirect, interest in a transaction or contract with the organization.
Interest of a Relative: When the organization conducts business with suppliers of goods or services or any other party of which a relative or member of the household of a Director is a principal, officer or representative.
Gifts: When a Director or a member of the Director’s household or any other person or entity designated by the Director, accepts gifts, payments, services or anything else of more than a token or nominal value from a party with whom the organization may transact business (including a supplier of goods or services) for the purposes of (or that may be perceived to be for the purposes of) influencing an act or decision of the Board.
Acting for an Improper Purpose: When Directors exercise their powers motivated by selfinterest or other improper purposes. Directors must act solely in the best interest of the organization. Directors who are nominees of a particular group must act in the best interest of the organization even if this conflicts with the interests of the nominating party.
Appropriation of Organization Opportunity: When a Director diverts to the Director’s own use, dan opportunity or advantage that belongs to the organization.
Duty to Disclose Information of Value to the Organization: When Directors fail to disclose information that is relevant to a vital aspect of the organization’s affairs.
Serving on the Board of Other Organizations: A Director may be in a position where there is a conflict of “duty and duty”. This may arise where the Director serves as a Director of two organizations that are competing or transacting with one another. It may also arise where a Director has an association or relationship with another entity. For example, if two organizations are both seeking to take advantage of the same opportunity. A Director may be in possession of confidential information received in one boardroom or related to the matter that is of importance to a decision being made in the other boardroom. The Director cannot discharge the duty to maintain such information in confidence while at the same time discharging the duty to make disclosure. The Director cannot act to advance any interests other than those of the organization.

If a Director is potentially in a conflict of interest from the aforementioned situations (or others) and has disclosed the conflict, the Board shall vote to accept or deny the conflict with a majority vote.

DISCLOSURE OF CONFLICTS

A Director, Officer or committee member who is in a position of conflict or potential conflict shall immediately disclose such conflict to the Board by notification to the President. Where the President has a conflict, notice shall be given to the Vice President. The disclosure shall be sufficient to disclose the nature and extent of the interest. Disclosure shall be made at the earliest possible time and, where possible, prior to any discussion and vote on the matter.

Where (i) a Director is not present at a meeting where a matter in which the Director has a conflict is first discussed and/or voted upon, or (ii) a conflict arisesfor a Director after a matter has been discussed but not yet voted upon by the Board, or (iii) a Director becomes conflicted after a matter has been approved, the Director shall make the declaration of the conflict to the President or Vice President as soon as possible and at the next meeting of the Board.

If an Officer becomes interested in a contract or transaction after it is made or entered into, the disclosure shall be made as soon as possible after the Officer becomes so interested.

A Director or Officer may make a general declaration of the Director’s relationships and interests in entities or persons that give rise to conflicts.

ABSTAIN FROM DISCUSSIONS

The Director or Officer who has declared a conflict shall not be present during the discussion or vote in respect of the matter in which the Director or Officer has a conflict and shall not attempt in any way to influence the voting.

PROCESS FOR RESOLUTION OF CONFLICTS AND ADDRESSING BREACHES OF DUTY

All Directors shall comply with the requirements of this policy. A Director may be referredto the process outlined below in any of the following circumstances:

Circumstances for Referral

Where any Director believes that that Director or another Director:

Has breached the Director’s duties to the organization;
Is in a position where there is a potential breach of duty to the organization;
Is in a situation of actual or potential conflict of interest; or
Has behaved or is likely to behave in a manner that is not consistent with the highest standards of trust and integrity and such behaviour may have an adverse impact on the organization.

Process for Resolution:

The matter shall be referred to the following process:

Refer matters to the President or where the issue may involve the President, to the Vice President.
The President or Vice President may either (i) attempt to resolve the matter informally, or (ii) refer the matter to either the Board of Directors or for this specific purpose, a subcommittee established by the Board of Directors, which sub-committee shall report to the Board.
If the President or Vice President elects to attempt to resolve the matter informally and the matter cannot be informally resolved to the satisfaction of the President or Vice President, then the President or Vice President shall refer the matter to the process in (ii) above.
A decision of the Board by majority resolution shall be determinative of the matter. It is recognized that if a conflict, or other matter referred cannot be resolved to the
satisfaction of the Board (by simple majority resolution) or if a breach of duty has occurred, a Director may be asked to resign or may be subject to removal pursuant to the bylaws and applicable legislation.

PERCEIVED CONFLICTS

It is acknowledged that not all conflicts or potential conflicts may be satisfactorily resolved by strict compliance of this policy. There may be cases where the perception of a conflict of interest or breach of duty (even where no conflict exists or breach has occurred) may be harmful to the organization notwithstanding that there has been compliance to this policy. In such circumstances, the process set out in this policy for addressing conflicts and breaches of duty shall be followed. It is recognized that the perception of conflict or breach of duty may be harmful to the organization even where no conflict exists or breach has occurred and it may be in the best interests of the
organization that the Director be asked to resign.

DISCIPLINARY POLICY

This policy applies to all athletes, directors, league operators, members, volunteers and parents/guardians.

All athletes should be treated with respect and consideration and that each should consider the rights and privileges of others. Certain rules have been established to ensure a quality experience for all Manitoba Cornhole Association athletes. This standard of behavior is expected of all athletes. Manitoba Cornhole Association has initiated this policy to address situations in contradiction of this philosophy.

All athletes share in the responsibility of orderly conduct both during and outside of competition. This includes conducting themselves in the spirit of sport and fair play, respecting others and their property, and conducting themselves in a way that supports the Code of Conduct Policy and Social Media Policy.

OVERVIEW

This policy applies to written and signed complaints received by Manitoba Cornhole Association from athletes, league operators, members, volunteers or parents/guardians of athletes under the age of 18 that may arise during the course of business, activities and events including but not limited to office environment, competitions, practices, travel associated Manitoba Cornhole Association activities and any meetings of staff, committees and/or directors. Anonymous complaints may be accepted upon the sole discretion of Manitoba Cornhole Association.

PROCEDURE FOR REPORTING A COMPLAINT

Any athletes, league operators, members, volunteers or parents/guardians of athletes under
the age of 18 may submit a complaint to Manitoba Cornhole Association Board of Directors.
Such complaints must be signed and in writing, and must be filed within fourteen (14) days of
the alleged incident.
Upon receiving a complaint, the directors will review it within seven (7) days. If any director is
not able to act in this capacity because of a conflict of interest, the remaining directors will
review it.
The directors will determine whether the complaint is frivolous or vexatious. If it is determined
to be frivolous or vexatious, the complaint will be dismissed immediately.
If a complaint is determined to be legitimate, the complaint will be designated as a minor or
major complaint and dealt with according to the appropriate sections of this policy. It will be at
the sole discretion of the directors to determine whether a complaint is to be dealt with as a
major or minor complaint.
A complainant wishing to file a complaint beyond the fourteen (14) days must provide a written
statement giving reasons for an exemption to this limitation. The decision to accept, or not
accept outside the fourteen (14) day period will be at the sole discretion of the board of
directors. This decision may not be appealed.
This policy does not prevent an appropriate person having authority from taking immediate,
informal or corrective action in response to behaviour that constitutes either a minor or major
complaint provided the individual(s) being disciplined is told the nature of the complaint.
Further sanctions may be applied, but only after review of the matter in accordance with the
procedures set out in this policy for major or minor complaints.
MINOR COMPLAINTS
Minor complaints are incidents of misconduct that generally do not result in harm to others.
PROCESS AND PROCEDURE
If the directors determine the complaint is legitimate, the secretary of the board will notify the
individual(s) and will provide them with a copy of this policy.
The individual(s) will receive a written report of the nature of the complaint and is provided an
opportunity to respond within seven (7) days.
Once all information has been received, the board of directors will come to a conclusion on any
sanctions, if any, to the individual(s).
The board’s decision is final and cannot be appealed.
A record will be maintained on the Manitoba Cornhole Association Registry for minor
complaints that result in a sanction.
EXAMPLES OF MINOR COMPLAINTS
Examples of minor complaints include, but are not limited to:
● An incident of disrespectful, offensive, abusive, racist or sexist comments or behaviour directed
towards others;
● Conduct contrary to the ideals of respect such as angry outbursts or argument; and/or
● An incident of being late for or absent from events and activities at which attendance is expected
or required.
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EXAMPLES OF MINOR SANCTIONS
Sanctions for minor complaints, which may be applied singly or in combination include, but are not
limited to:
● Verbal or written reprimand;
● Verbal or written apology;
● Service or other voluntary contribution to Manitoba Cornhole Association;
● Suspension from the current activity; and/or
● Any other similar sanction considered appropriate for the offense.
MAJOR COMPLAINTS
Major complaints are instances of misconduct that result, or have the potential to result, in harm to
other persons or Manitoba Cornhole Association.
PROCESS AND PROCEDURE
If the directors determine the complaint is legitimate, a hearing is required. The secretary of the
board will notify the individual(s) and will provide them with a copy of this policy.
The individual(s) will receive a written report of the nature of the complaint and a hearing date
is set within thirty (30) days.
Having regard to the nature of the discipline matter and the potential consequences of any
resulting sanctions, the directors shall decide to conduct the hearing in-person or by means of
telephone conference.
The directors will conduct a preliminary meeting which may include but are not limited to:
● Format (in-person or telephone conference);
● Date and location of the hearing;
● Timelines for the exchange of documents;
● Clarification of issues in dispute;
● Any procedural matters including order and procedure of the hearing;
● Remedies sought;
● Evidence to be brought before the hearing;
● Identification of any witnesses; and/or
● Any other procedural matter that may assist in expediting the hearing.
The directors will govern the hearing fairly and as it sees fit, provided that:
● All documentary submissions are received seven (7) day before the hearing;
● The president shall be the chairperson; and
● A quorum of fifty percent (50%) of the board where the president will have the tiebreaking
vote is achieved;
Directors will refrain from communicating with the parties except in the presence of, or copy to,
the other parties.
The individual(s) being disciplined may be accompanied by a representative.
The individual(s) being disciplined will have the right to present evidence and argument.
Any party potentially affected by the matter may be made party to the hearing by the directors.
The directors may request that any witness be present atthe hearing or submit written evidence
in advance of the hearing.
If the individual(s) being disciplined chooses not to participate in the hearing, the hearing will
nonetheless proceed.
The hearing will be held in private.
Each party will bear their own costs.
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The directors will have the authority to abridge or extend timelines associated with any aspect
of the hearing.
After hearing the matter, the directors will determine whether or not the individual(s) will be
sanctioned, and if so, will determine the appropriate penalty to be imposed and any measures
to mitigate the harm suffered by others as a result. The directors written decision, with reasons,
will be distributed to all parties, within seven (7) days of the conclusion of the hearing.
Where the individual(s) acknowledges the factsof the incident, he or she may waive the hearing,
in which case the directors will determine the appropriate disciplinary sanction. The directors
may hold a hearing for the purpose of determining an appropriate sanction.
The board’s decision is final and cannot be appealed.
A record will be maintained on the Manitoba Cornhole Association Registry for major
complaints that result in a sanction.
EXAMPLES OF MAJOR COMPLAINTS
Examples of major complaints include, but are not limited to:
● Repeated incidents of disrespectful, offensive, abusive, racist or sexist comments or behaviour
directed towards others;
● Incidents of physical abuse;
● Angry outbursts or arguing;
● Repeated incidents of being late for or absent from events and activities at which attendance is
expected or required;
● Pranks, jokes or other activities that endanger the safety of others;
● Conduct which results in harm to the image, credibility or reputation of Manitoba Cornhole
Association and/or its sponsors;
● Abusive use of alcohol where abuse means a level of consumption that impairs the individual’s
ability to speak, walk or drive; causes the individual(s) to behave in a disruptive manner; or
interferes with the individual’s ability to perform effectively and safely;
● Any use of alcohol by minors;
● Any use of illicit drugs and narcotics; and/or
● Any use of banned performance enhancing drugs or methods.
EXAMPLES OF MAJOR SANCTIONS
Sanctions for major complaints, which may be applied singly or in combination include, but are not
limited to:
● Verbal or written reprimand;
● Verbal or written apology;
● Service or other voluntary contribution to Manitoba Cornhole Association;
● Suspension from the current activity;
● Removal of certain privileges of membership;
● Suspension from certain events and/or activities;
● Suspension of Manitoba Cornhole Association funding;
● Payment of a financial fine in an amount to be determined by the directors;
● Suspension from all Manitoba Cornhole Association activities for a designated period of
time;
● Expulsion from membership;
● Publication of the directors decision; and/or
● Any other similar sanction considered appropriate for the offense.
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Unless the directors decide otherwise, any disciplinary sanctions will commence immediately. Failure
to comply with a sanction as determined by the directors will result in automatic suspension of
membership in Manitoba Cornhole Association until such time as compliance occurs.
In applying sanctions, the directors may have regard to the following aggravating or mitigating
circumstances:
● The nature and severity of the incident;
● The extent to which others have been harmed by the incident;
● The cooperation of the individual(s) being disciplined in the proceedings under this policy;
● Whether the incident is a first offense or has occurred repeatedly;
● The individual’s acknowledgment of responsibility;
● The individual’s remorse and post-complaint conduct;
● The age, maturity or experience of the individual(s);
● Whether the individual(s) retaliated, where the incident involves harassment; and/or
● The individual’s prospects for rehabilitation.
SERIOUS INFRACTIONS
The board of directors may determine that an alleged incident is of such seriousness as to warrant
suspension of the individual(s) pending further investigation, a hearing and a decision of the board.
Where it is brought to the attention of the board of directors, that a Manitoba Cornhole Association
representative has been charged with an offence under the Criminal Code, or has previously been
convicted of a criminal offence, the directors may suspend the representative pending further
investigation, a hearing or a decision of the board.
Notwithstanding the procedures set out in this policy, any Manitoba Cornhole Association
representative who is convicted of a criminal offense involving sexual exploitation, invitation to sexual
touching, sexual interference, sexual assault or aggravated assault will face automatic suspension from
participating in any activities of Manitoba Cornhole Association for a period of time corresponding to
the length of the criminal sentence imposed by the court, and may face further disciplinary action by
Manitoba Cornhole Association in accordance with this policy.
CONFIDENTIALITY
Where the conduct reported is of a sensitive or confidential nature, Manitoba Cornhole Association will
keep all proceedings under this policy confidential, except where disclosure is directed by the
directors as part of a sanction, is required by law or is in the best interests of the public.
DISPUTE RESOLUTION POLICY
The purpose of this policy is to review final decisions and to deal with such appeals fairly, expeditiously
and affordably, within Manitoba Cornhole Association without recourse to formal legal and court- like
procedures.
Any athlete of Manitoba Cornhole Association shall have the right to appeal a dispute, difference or
question arising from a decision by Manitoba Cornhole Association or any member where the Bylaw,
Regulation, Playing Rule or Policy under which such decision was made grants such a right of
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appeal. No such appeal to Manitoba Cornhole Association may be taken until the athlete has
exhausted all rights of appeal within the member Districts in which the athlete resides.
Any athlete of Manitoba Cornhole Association shall have the right to appeal when a member to
which the athlete belongs, makes a ruling affecting such athlete and, in that athlete’s opinion:
● is in conflict with the member’s or Manitoba Cornhole Association’s Articles, Bylaws or
Regulations;
● the member committed a procedural error, and/or failed to provide the aggrieved party
with a fair hearing;
● the member did not have the authority or jurisdiction to make the decision; or
● there was a misapplication of a rule (Please record the playing rule section and number
from the official Manitoba Cornhole Association Rulebook).
All appeals shall be sent to the member Districts within forty-eight (48) hours of the incident. If the
appeal is unresolved at the District level then it shall be sent to Manitoba Cornhole Association
within ten (10) Days of the initial incident with a payment of five hundred dollars ($500). Shall the
appellant win the appeal, two hundred dollars ($200) will be reimbursed.
BOARD AUTHORITY
The board may make final decisions and rulings on any matters that may be brought before it, including
the interpretation of the Articles, Bylaws, Regulations, Playing Rules and Policies of Manitoba
Cornhole Association, or any of the matters referenced above. Any decision of the board is absolutely
final and binding on all members and athletes and any other affected or interested parties, including
Manitoba Cornhole Association. There is no further appeal from that decision.
EXCLUSIVE JURISDICTION
The procedures outlined in this policy shall be the sole recourse available to any athlete. No athlete, or
anyone acting on behalf of, or for the benefit of, such athlete, shall pursue any recourse in the courts
of any jurisdiction prior to exhausting all rights, remedies and rights of appeal under the Articles,
Bylaws, Regulations, Playing Rules or Policies of Manitoba Cornhole Association and its members, if
applicable.
PENALTIES FOR NON-COMPLIANCE
Any athlete who failsto comply with a decision of the board or the Provincial Appeals Committee acting
on behalf of the board shall be suspended indefinitely from all Manitoba Cornhole Association
activities.
Any recourse to the courts of any jurisdiction by, on behalf of, or for the benefit of, any athlete, prior
to the exhaustion of all rights, remedies and rights of appeal under the Articles, Bylaws, Regulations,
Playing Rules or Policies of Manitoba Cornhole Association, shall have the charges/Appeals deemed to
be dropped and shall result in an automatic and indefinite suspension of such athlete from all games
and other activities under the jurisdiction of Manitoba Cornhole Association. Such athletes shall also
be liable for all legal costs and disbursements incurred by Manitoba Cornhole Association in
connection with defending and/or responding to such court action.
Any athlete who, having exhausted all rights, remedies and rights of appeal within Manitoba
Cornhole Association, proceeds with court action against Manitoba Cornhole Association or its
constituent bodies shall be liable for all legal costs and disbursements incurred by Manitoba
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Cornhole Association or its constituent bodies should the courts rule in favour of Manitoba
Cornhole Association or its constituent bodies.
The president may suspend any athlete who fails to pay the costs and disbursements described in this
policy in a timely manner.
PROVINCIAL APPEALS COMMITTEE (PAC)
The Board may delegate its decision-making authority described in this policy to the PAC whose
decisions shall be final and binding.
The PAC shall be composed of an odd number of individuals appointed by the president with the
minimum being three (3) individuals. It shall be the duty of the PAC to rule upon appeals submitted to
it. The individuals shall be a Manitoba Cornhole Association league operator, member or athlete.
The PAC, acting in place of the board may provide for special dispensation from the Articles, Bylaws and
Regulations of Manitoba Cornhole Association. Any decision as to what qualifies for special
dispensation shall rest solely with the PAC in its absolute and unfettered discretion, and the decision of
the PAC on special dispensation shall be final and binding upon all parties. Each decision of special
dispensation shall be made on its individual merits.
HARASSMENT POLICY
This policy sets out the principles and practices of the Manitoba Cornhole Association with regard to
harassment towards athletes, directors, league operators, members and volunteers.
POLICY
It is the policy of Manitoba Cornhole Association that harassment in all its forms will not be
tolerated during the course of any Manitoba Cornhole Association activity or program. Accordingly,
athletes, directors, league operators, members, volunteers and parents/guardians are responsible for
making every reasonable effort to uphold this commitment. Specifically, this includes refraining from
harassing behaviour, responding promptly and informally to minor incidents of harassment and
following Manitoba Cornhole Association ‘s policy guidelines for reporting or responding to more
serious complaints of harassment. All persons are expected to refrain from harassing behaviour and are
encouraged to report incidents of harassment.
STATEMENT OF PURPOSE
Manitoba Cornhole Association is committed to providing a sport and work environment which
promotes equal opportunities and prohibits discriminatory practices. Harassment is a form of
discrimination which is prohibited by human rights legislation in Canada. Manitoba Cornhole
Association supports the right of all its athletes, directors, league operators, members and volunteers
to participate in all Manitoba Cornhole Association activities free from any form of harassment.
Furthermore, Manitoba Cornhole Association emphasizes the importance of eliminating
harassment in cornhole as a key element in ensuring the safety of all persons. A sports environment
which actively discourages harassment and builds relationships based on trust and mutual respect, is
an environment which discourages abuse and encourages the overall development of the individual(s).
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In order to further these aims, Manitoba Cornhole Association will make every reasonable effort to
promote awareness of the problem of harassment among all and to respond swiftly and effectively to
complaints or disclosures of harassment.
RELATIONSHIP TO ABUSE POLICY
Some behaviours which might be described as harassment when directed towards an adult, may
constitute abuse when directed towards a child or youth by any person with power or authority over
the person harassed.
Manitoba Cornhole Association ‘s Abuse Policy covers such behaviours. Together, the two policies
address the entire spectrum of abusive and harassing behaviours.
DEFINITION OF HARASSMENT
Harassment is defined as conduct, gestures or comments which are insulting, intimidating, humiliating,
hurtful, malicious, degrading or otherwise offensive to an individual(s), and which create a hostile or
intimidating environment for work or sports activities, or which negatively affect performance or work
conditions. Any of the different forms of harassment maybe based on the grounds prohibited in human
rights legislation, such as race, ethnicity, sex, sexual orientation and religion. Harassment may occ ur
between peers or between someone in a position of power or authority and an adult in a subordinate
position.
The following is a non-exhaustive list of examples of harassment:
● unwelcome jokes, innuendo or teasing about a person’s body, looks, race, sexual orientation
etc;
● condescending, patronizing, threatening or punishing actions which undermine self-esteem;
● practical jokes which cause awkwardness or embarrassment, or may endanger a person’s safety;
● any form of hazing;
● unwanted or unnecessary physical contact including touching, patting, pinching;
● unwanted conduct, comments, gestures or invitations of a sexual nature which are likely to
cause offence or humiliation, or which might on reasonable grounds be perceived as placing a
condition of a sexual nature on employment or on any opportunity for training or advancement;
and
● sexual assault or physical assault.
It is important to note that the behaviours described in the last three (3) items, when directed towards
a child or youth, constitute abuse under child protection legislation. This may also be true of other
behaviours, for example, certain hazing practices. In such cases, the duty to report provisions of the
Abuse Policy come into effect.
RESPONSE AND REMEDIES
It is the position of Manitoba Cornhole Association that harassment cannot be tolerated.
Harassment is unacceptable and harmful. Manitoba Cornhole Association recognizes the serious
negative impact of all types of harassment on personal dignity, individual(s) and group development
and performance, enjoyment of the game and in some cases, personal safety.
At the same time, Manitoba Cornhole Association recognizes that not all incidents of harassment are
equally serious in their consequences. Harassment covers a wide spectrum of behaviours, and the
response to harassment must be equally broad in range, appropriate to the behaviour in question and
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capable of providing a constructive remedy. There must be no summary justice or hasty punishment.
The process of investigation and settlement of any complaint of harassment must be fair to all parties,
allowing adequate opportunity for the presentation of a defence to the charges.
Minor incidents of harassment should be corrected promptly and informally, taking a constructive
approach and with the aim of bringing about a change in negative attitudes and behaviour.
Serious incidents should be dealt with according to the relevant policy guidelines. Complaints should
be handled in a timely, sensitive, responsible and confidential manner. There should be no tolerance of
reprisals taken against any party to a complaint. The names of parties and the circumstances of the
complaint should be kept confidential except where disclosure is necessary for the purposes of
investigation or taking disciplinary measures.
Anyone making a complaint which is found to be clearly unfounded, false, malicious or frivolous will
be subject to discipline.
Procedures for the handling of complaints brought against athletes, directors, league operators, members
and volunteers are detailed below entitled Harassment Complaint Procedures.
HARASSMENT COMPLAINT PROCEDURES
Note: For convenience, this policy uses the term “Complainant” to refer to the person who experiences
harassment, eventhough not all persons who experience harassment will make aformal complaint. The
term “Respondent” refers to the person against whom a complaint is made.
APPLICATION
This policy applies to all Manitoba Cornhole Association athletes, directors, league operators,
members and volunteers. It applies to harassment that may occur during the course of all Manitoba
Cornhole Association business, activities and events.
MINOR INSTANCES OF HARASSMENT
This policy does not prevent an appropriate person having authority from taking immediate, informal,
corrective disciplinary action in response to behaviour that, in their view, constitutes a minor incident
of harassment.
REPORTING HARASSMENT
A person who experiences harassment is encouraged to make it known to the harasser that the
behaviour is unwelcome, offensive and contrary to the policies of Manitoba Cornhole Association.
If confronting the harasser is not possible, or if after confronting the harasser the harassment continues,
the complainant should request a meeting with the Manitoba Cornhole Association president.
Once contacted by a complainant the role of the president is to serve in a neutral, unbiased capacity in
receiving the complaint and assisting in its informal resolution. If the president considers that he or she
is unable to act in this capacity, the complainant will be referred to the vice president.
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Where a person believes that an athlete, director, league operator, member or volunteer has
experienced or is experiencing harassment and reports this belief to the president, the president will
meet with the person said to have experienced harassment and proceed in accordance with these
procedures.
Where the president believes there is sufficient evidence to warrant laying a formal complaint but the
complainant does not wish to do so, the president may lay a formal complaint and proceed in
accordance with these procedures.
COMPLAINT PROCEDURE
There are three possible outcomes to a meeting of complainant and the president:
● It may be determined that the conduct does not constitute harassment as defined in this policy,
in which case the matter will be closed;
● The complainant may decide to pursue an informal resolution of the complaint, in which case a
mediator as agreed to by both the complainant and the respondent will assist the two parties
to negotiate or mediate an acceptable resolution of the complaint; or
● The complainant may decide to lay a formal written complaint, in which case the president will
receive the written complaint and will advise the board of directors, who will appoint an
independent individual to conduct an investigation of the complaint.
The investigator will carry out the investigation in a timely manner and at the conclusion of the
investigation will submit a written report to the president, which will include a recommendation that:
● No further action be taken because the complaint is unfounded or the conduct cannot be
reasonably be said to fall within the Manitoba Cornhole Association’s definition of
harassment; or
● The complaint has merit and should proceed to a hearing.
If the investigator recommends a hearing, the president shall call a hearing with the board of directors
within seven (7) days of receiving the written report. If any director is not able to act in this capacity
because of a conflict of interest, they shall be removed from hearing.
HEARING
The directors will govern the hearing as it deems appropriate in the circumstances, provided that:
● The president shall be the chairperson;
● A quorum of fifty percent (50%) of the board where the president will have the tie-breaking vote
is achieved;
● Directors will refrain from communicating with the parties except in the presence of, or copy to,
the other parties;
● The parties may be accompanied by a representative;
● The hearing will be held in private;
● The parties will be given thirty (30) days written notice of day, time and place of the hearing;
● The respondent will receive a copy of the formal complaint;
● The complainant and respondent will each receive a copy of the investigator’s report;
● Both the complainant and respondent will be present at the hearing to respond to the
investigator’s report, give evidence and to answer questions of the directors;
● The hearing may proceed in the absence of either or both parties;
● The investigator may attend the hearing at the request of the directors;
● The directors may request that witnesses to the incident be present or submit written evidence;
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● The directors have the authority to abridge or extend timelines associated with all aspects of
the hearing;
● Each party will bear their own costs; and
● The directors shall decide to conduct the hearing in-person or by means of telephone
conference.
DECISION
The director’s written decision, with reasons, will be distributed to all parties, within seven (7) days of
the conclusion of the hearing. The decision will contain:
● A summary of the relevant facts;
● A determination as to whether the acts complained of constitute harassment as defined in this
policy;
● Disciplinary action against the respondent, if the acts constitute harassment; and
● Measures to remedy or mitigate the harm or loss suffered by the complainant, if the acts
constitute harassment.
If the directors determine that the allegations of harassment are false, vexatious, retaliatory or
frivolous, its report may direct that there be disciplinary sanctions against the complainant.
Unless the directors decide otherwise, any disciplinary sanctions applied shall take effect immediately.
The decision of the directors will be final and binding upon the complainant, the respondent and
Manitoba Cornhole Association.
A record will be maintained on the Manitoba Cornhole Association Registry for harassment that
results in a sanction.
CONFIDENTIALITY
Manitoba Cornhole Association recognizes the sensitive nature of harassment matters and in
particular, the difficulties associated with coming forward with a complaint of harassment and with
being accused of harassment. Manitoba Cornhole Association recognizes the interests of both the
complainant and the respondent in keeping any matter being dealt with under this policy confidential,
except where disclosure is required by a disciplinary proceeding or by law.
INCLUSION POLICY
Manitoba Cornhole Association is committed to providing opportunities for every individual in
sport to reach his or her maximum potential in fitness and excellence. Manitoba Cornhole
Association is committed to providing a sport and work environment that provides fair and equitable
opportunities.
PURPOSE
Equity is the belief and practice of treating persons in ways that are fair, equal and just, regardless of
their age, colour, disability, ethnic origin, gender, marital/family status, place of origin, race, religion,
sexual orientation, or socio-economic status.
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Manitoba Cornhole Association is committed to ensuring accessible and available sport in
Manitoba. Manitoba Cornhole Association will take clear initiatives to encourage full
participation in the sport. Manitoba Cornhole Association will ensure that equity is a key
consideration when developing, updating or delivering Manitoba Cornhole Association policies and
programs.
Equity does not necessarily mean that all persons must be treated exactly the same. People may need
to be treated differently in order to be treated fairly. Manitoba Cornhole Association will take a
leadership position by making a clear commitment to full and equitable participation in all levels of the
organization.
APPLICATION
Manitoba Cornhole Association will provide members with an equitable range of opportunities
within which to participate and lead.
Any athlete, director, volunteer, league operator, members or parent/guardian within Manitoba
Cornhole Association is invited to appeal decisions of Manitoba Cornhole Association if, in their
belief, the decision does not reflect equity. The process is outlined in the Dispute Resolution Policy.
LIMITATIONS
Manitoba Cornhole Association shall in no way solicit nor accept sponsorship from companies
which discriminate against persons by age, colour, disability, ethnic origin, gender, marital/family
status, place of origin, race, religion, sexual orientation, or socio-economic status.
PRIVACY POLICY
PURPOSE
Privacy of personal information is governed by the Personal Information Protection and Electronics
Documents Act (PIPEDA). This policy describes the way Manitoba Cornhole Association collects,
uses, retains, safeguards, discloses and disposes of personal information, and states Manitoba
Cornhole Association commitment to collecting, using and disclosing personal information responsibly.
This policy is based on the standards required by PIPEDA, and Manitoba Cornhole Association
interpretation of these responsibilities.
Manitoba Cornhole Association respects and protects your privacy. This means that:
● Manitoba Cornhole Association will not sell, exchange, loan or make available to other
organizations any personal information that you have provided to us;
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● Manitoba Cornhole Association will keep all personal information confidential and we will
have safeguards to protect that information whether in print, electronic or other form; and
● Manitoba Cornhole Association will make available to you upon request, your personal
information that we have on file and we will correct, amend or delete information at your
request.
PERSONAL INFORMATION AND PURPOSE TO COLLECT:
The PEPEDA governs privacy of information. Personal information is the information that relates to you
as an individual. Personal information does not include business information (an individual’s business
address and telephone number).
Manitoba Cornhole Association will only collect personal information to meet and maintain the
highest standard of organizing and programming the sport of cornhole. Manitoba Cornhole
Association collects personal information from athletes, directors, volunteers, league operators,
members and parents/guardians for purposes that include but are not limited to the following:
● Registration for programs, activities and events; travel administration and purchasing
equipment, and other products;
● Receiving communications from Manitoba Cornhole Association in regards to fundraising,
programs, events, and activities;
● Determining eligibility, age group and appropriate level of competition;
● Criminal record checks and related personal reference material for implementing Manitoba
Cornhole Association ‘s screening policies;
● Award nominations, biographies, published articles and media relations;
● Outfitting uniforms and various components of athlete selection;
● Credit card information for purchasing products and for registration at event and activities;
● Education, sport promotion, media publications and posting on Manitoba Cornhole
Association website, live streaming platforms, event videos, event photographs, displays and
posters;
● Scores and rankings of athletes for record keeping, publishing, competing and identifying
athletes;
● Names, ages, and signatures for the purpose of participant agreements, permission where
medical treatment is concerned and collection of waivers;
● Name and contact information for the purpose of communication within and between athletes,
directors, volunteers, league operators and members; and
● Emergency contacts, medical history for use in the case of classification, medical emergency or
reports relating to medical or emergency issues and managing insurance claims.
CONSENT
Consent is required to be obtained by lawful means from individuals at the time of collection, prior to
the use and disclosure of the personal information. If the consent to the collection, use of disclosure
was not obtained upon receipt of the information, consent will be obtained prior to the use or
disclosure of that information. Manitoba Cornhole Association may collect personal information
without consent where reasonable to do so and where permitted by law.
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By providing personal information to Manitoba Cornhole Association, individuals are consenting to the
use of information for the purposes identified in this policy.
In determining the form of consent to use, Manitoba Cornhole Association will consider the
sensitivity of the information.
Manitoba Cornhole Association will not, asa condition of a product or service, require an individual to
consent to the collection, use, and disclosure of information beyond that required to fulfill the
specified purpose.
An individual may withdraw consent to the collection, use, or disclosure of personal information at any
time, subject to legal or contractual restrictions, providing the individual gives one week of notice of
such withdrawal to Manitoba Cornhole Association. The president of Manitoba Cornhole
Association will advise the individual of the implications of such a withdrawal.
LIMITED COLLECTION
All personal information will be collected fairly, by lawful means, and for the purpose as specified in
this policy. Manitoba Cornhole Association will not use any form of deception to obtain personal
information.
LIMITING USE, DISCLOSURE AND RETENTION
Personal information will not be used or disclosed by Manitoba Cornhole Association for purposes
other than those for which it was collected as described herein, except with the consent of the
individual or as required by law.
Information may be forwarded to volunteers of other organizations for the purpose of programming
and competition with whom Manitoba Cornhole Association deals with.
Information disclosed to a third party with consent from the individual shall be protected by a third
party agreement to limit use and disclosure.
Personal information will be retained for certain periods of time in accordance with the following:
● Program registration data and athlete information will be retained indefinitely for the sake of
historical record and tracking purposes;
● Registration data for programs, camps, competitions, may be retained indefinitely after the
event for record purposes;
● Marketing information will be immediately destroyed upon compilation and analysis of
collected information; and
● Credit Card information will be destroyed immediately upon completion of a financial
transaction.
Our volunteers are committed to respecting the personal information we hold in our files. Our board
members have been trained in the proper and respectful use of personal information. Directors,
volunteers, league operators and members who receive personal information in order to carry out the
work of the organization will be notified with regard to the safekeeping of such information.
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ACCURACY
Manitoba Cornhole Association will use accurate and up-to-date information as is necessary for the
purposes for which it is to be used, to minimize the possibility that inappropriate information may be
used to make a decision about an individual.
SECURITY
All information held by Manitoba Cornhole Association is subject to strict internal security to
prevent unauthorized access and improper usage. Electronic records are subject to limited access by
authorized board members who must use security measures. Print records containing personal
information are accessible only to authorized board members.
WEBSITE
When you visit Manitoba Cornhole Association website, we take steps to respect and protect your
privacy. We may collect generic, non-personal information about visits to our website. Manitoba
Cornhole Association does not collect personal information such as names, ages, phone numbers,
addresses or email addresses from visitors to our website.
We reserve the right to collect selected visitor information such as IP addresses, return visits from past
guests, referring pages, pages visited and time spent on the website. This non-personally identifiable
information is collected in order to obtain statistical analysis of website traffic patterns, administer our
website and servers, and improve our services.
We collect data in aggregate form and data is not recorded or stored about individual visitors. Cookies
are small text files that a web browser transfers to and from your hard drive for record keeping
purposes. The use of cookies is an Internet standard. We reserve the right to use cookies to serve you
better. We do not use cookies to retrieve personal data from your hard drive or to obtain your email
address or other personal information. A cookie is information about how and when you use a site and
it is created at the time you visit a site.
The information on Manitoba Cornhole Association ‘s website is provided as a resource to those
interested in cornhole. Manitoba Cornhole Association disclaims any representation, or warranty,
express, or implied, concerning the accuracy, completeness or fitness for a particular purpose of the
information. Persons accessing this information assume full responsibility for the use of the information
and understand and agree that Manitoba Cornhole Association is not liable for any claim, loss or
damage arising from the use of this information. Reference to specific products, processes, or services
does not constitute or imply recommendation or endorsement by Manitoba Cornhole Association.
Manitoba Cornhole Association also reserves the right to make changes at any time without notice.
The website is created and controlled by Manitoba Cornhole Association in the province of
Manitoba. As such, the laws of the province of Manitoba will govern these disclaimers, terms and
conditions, without giving effect to any principles of conflict of laws.
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SCREENING POLICY
Manitoba Cornhole Association is committed to screening all volunteers, paid staff, guests and
directors for the purpose of competitions, travel and any other events Manitoba Cornhole
Association organizes as applicable.
Manitoba Cornhole Association has a responsibility to children, young adults, parents and
volunteers in its programs and is committed to adhering to the following policy to support the provision
of sound, safe and healthy experience at Manitoba Cornhole Association league play and organized
events. Educating athletes, volunteers, paid staff, guests and directors about abuse and harassment is
very important through the Abuse Policy and Harassment Policy. Manitoba Cornhole Association
recognizes its responsibility to appropriately screen any person who will have access to vulnerable
people.
Due to the positions of trust that are inherent in the provision of active, high quality sport activities
organized by Manitoba Cornhole Association and its member leagues, volunteers, paid staff, guests and
directors will be required to undergo a screening process based on the duties assigned by
Manitoba Cornhole Association or its member leagues. This policy applies to all athletes, directors,
league operators, members and volunteers.
Police Record Check will be required for the President and Vice President of the Board, or determined
by the Board or legislation to require a check.
For the purposes of this policy, persons who will be subject to a Police Record Check are those who work
closely with children and who occupy positions of trust and authority. Such positions could include but
not limited to:
● volunteers
● paid staff
● guests
● board of directors
Manitoba Cornhole Association accepts police checks as being valid for a period of three (3) years,
with a new check required in the fourth year. All police check information is confidential and will only
be released to the Manitoba Cornhole Association President or local league operator. The police
check policy is as follows:
● Each person subject to this policy must apply directly to their local police department;
● Applicants will submit the original copy of their police checks to the Manitoba Cornhole
Association president or the local league operator;
● Manitoba Cornhole Association president or the local league operator will review all police
checks received and will determine whether the police checks reveals a relevant offence;
● If a person’s police record does contain a relevant offence, Manitoba Cornhole Association
president or the local league operator will notify the person that they are not eligible to act as
volunteer, paid staff, guest or director;
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● The results of the completed police check are recorded on a screening log along with date of
the original check and date of future renewal required; and
● The original police check is returned to the applicant, Manitoba Cornhole Association or its
member league does not retain the records, however they will retain dated records of its
communications with the person submitting the police check. All records will be maintained in
a confidential manner and will not be disclosed to others except as required by law, or for use
in a legal or disciplinary proceeding.
SELECTION POLICY
DISTRICT CHAMPIONSHIPS
Manitoba Cornhole Association shall conduct annually an inter-league competition in Open,
women’s, boys and girls for the Championship of each District. Such competition shall be under the
control and direction of the Manitoba Cornhole Association.
Only players and/or teams which have participated in league competition and/or league tournaments
during the cornhole season shall compete in the Championships. For league competition, players and
teams shall qualify through the league playoffs.
Players and teams must declare their intention to compete in the Championships fourteen (14) days
before the scheduled date of the tournament.
It is Manitoba Cornhole Association responsibility to verifythe eligibility of all individuals and teams
entering the Championships. This is done through the Manitoba Cornhole Association Registry.
PROVINCIAL CHAMPIONSHIPS
Athletes have an opportunity to compete in the Provincial Championships hosted by Manitoba
Cornhole Association.
Players and teams qualify by winning their Districts Championships. There are instances where finalists
may be asked to attend.
Districts Champions attend the Provincial Championships in the same year in which they won.
NEW DIVISIONS
If a new division is developed in which District competitions have not taken place a qualifying
tournament is held with the winner(s) qualifying for the Provincial Championships.
All players and teams must have participated in league competition during the cornhole season to
attend the qualifying tournament.
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SOCIAL MEDIA POLICY
Manitoba Cornhole Association supports the use of social media as a way to connect with others and
to promote and celebrate the sport, our programs, events and activities.
Social media use includes engagement on current and future online platforms including, but not limited
to, Facebook, Instagram, TikTok, Twitter along with blogs, emails, file sharing, group chats, portals and
webcasts whether the individual(s) is the content author or shares/likes other people’s comments.
Unacceptable social media activity will not be tolerated by Manitoba Cornhole Association. This
includes, but is not limited to, communication that:
● Is hurtful, malicious, degrading or otherwise offensive to an individual(s);
● Is damaging to Manitoba Cornhole Association ‘s reputation and/or relationships with our
stakeholders and funding partners;
● Divulges confidential or proprietary information;
● Fails to respect the privacy of others by disclosing personal information without consent;
● Fails to respect Copyright Law by using logos, photos, not owned by Manitoba Cornhole
Association or source referenced; and
● Includes explicit pictures and/or inflammatory language.
This policy is applicable to all athletes, directors, league operators, members, volunteers, family members
and supporters. Manitoba Cornhole Association recognizes and appreciates the value of social
media and the importance of social networking to all of its stakeholders. Manitoba Cornhole
Association also respects the right of all members to express their views publicly. At the same time, we
must be aware of the dangers social media can present.
GUIDELINES
● Manitoba Cornhole Association holds the entire Manitoba Cornhole Association
community who participates in social media and networking to the same standards as it does
for all other forms of media including radio, television and print.
● Comments or remarks of an inappropriate nature which are detrimental to athletes, directors,
league operators, members and volunteers including league play, tournaments and activities will
not be tolerated and will be subject to disciplinary action through the Disciplinary Policy.
● It should be recognized that social media and comments through ‘texting’ are on the record and
can be instantly published and available to the public and media. Conducting oneself in an
appropriate and professional manner at all times is important.
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● Please refrain from divulging confidential information of a personal nature. Avoid
revealing business or game strategy that could provide another team or individual a competitive
advantage. Furthermore, do not discuss injury information about any player. Only divulge
information that is considered public.
● Use best judgment at all times. Pause before posting or sending. Once comments are posted or
sent they cannot be retracted. Ultimately, you are solely responsible for your comments.
VIOLATIONS
The following are examples of conduct through social media and networking mediums that
are considered violations of Manitoba Cornhole Association ‘s Social Media Policy and may be
subject to disciplinary action.
● Any statement deemed to be publicly critical of or detrimental to the welfare of athletes,
directors, league operators, members and volunteers including league play, tournaments and
activities.
● Divulging confidential information that may include, but is not limited to, the following:
➢ game strategies;
➢ player injuries; and/or
➢ any other matter of a sensitive nature to an athlete, director, league operator,
member and/or volunteer.
● Negative or derogatory comments about an athlete, director, league operator, member and/or
volunteer.
● Any form of bullying, harassment, intimidation or threats against an athlete, director, league
operator, member and/or volunteer.
● Photographs, video or comments promoting negative influences or criminal behaviour,
including, but not limited to:
➢ alcohol abuse;
➢ drug use;
➢ hazing;
➢ public intoxication; and/or
➢ sexual exploitation.
● Online activity that contradicts the current policies of Manitoba Cornhole Association.
● Inappropriate, derogatory, racist, or sexist comments of any kind, in keeping with Manitoba
Cornhole Association ‘s policies and regulations on these matters.
● Online activity that is meant to alarm other individuals or to misrepresent fact or truth.
PROCEDURE FOR REPORTING A VIOLATION
Any athlete, league operator, member, volunteer and/or parent/guardian of an athlete under
the age of 18 may report a violation to Manitoba Cornhole Association ‘s board of directors.
Such reported violations must be signed and in writing, and must be filed within fourteen (14)
days of the alleged violation.
Upon receiving a reported violation, the directors will review it within seven (7) days. If any
director is not able to act in this capacity because of a conflict of interest, the remaining directors
will review it.
The directors will determine whether the reported violation is frivolous or vexatious. If it is
determined to be frivolous or vexatious, the reported violation will be dismissed immediately.
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A complainant wishing to file a reported violation beyond the fourteen (14) days must provide
a written statement giving reasons for an exemption to this limitation. The decision to accept,
or not accept, outside the fourteen (14) day period will be at the sole discretion of the directors.
This decision may not be appealed.
This policy does not prevent an appropriate person having authority from taking immediate,
informal or corrective action in response to behaviour that constitutes a violation provided an
individual(s) being disciplined is told the nature of the violation. Further sanctions may be
applied but only after review of the matter in accordance with the procedures set out in the
Disciplinary Policy.
DISCIPLINARY ACTION
If the directors determine that a violation has occurred, disciplinary action will be carried as outlined in
the Disciplinary Policy.
SUMMARY
When using social media, the Manitoba Cornhole Association community should assume at all
times they are representing Manitoba Cornhole Association. All athletes, directors, league
operators, members and volunteers should remember to use the same discretion with texting, social
media and networking as they do with other traditional forms of media.
Should the identity or image of any athletes, directors, league operators, members and volunteers be
used in social media and networking without authorization it is considered identity theft. Please notify
the board of directors immediately. Any use of athletes, directors, league operators, members and
volunteers image or likeness without the written consent from Manitoba Cornhole Association is
strictly prohibited.
WHISTLEBLOWER POLICY
PURPOSE
The purpose of this policy is to allow athletes, directors, volunteers, league operators, and members to
have a discreet and safe procedure by which they can disclose incidents of wrongdoing without fear of
unfair treatment or reprisal.
APPLICATION
This Policy applies to all athletes, directors, volunteers, league operators, and members that observe
or experience incidents of wrongdoing and report such incidents or observations under the expectation
of privacy.
WRONGDOING
Wrongdoing may include but is not limited to:
● Violating the law;
● Intentionally or breaching of Manitoba Cornhole Association ‘s bylaws, regulations, playing
rules and policies;
● Committing or ignoring risks to the life, health, or safety of an athlete, director, volunteer,
league operator, or member;
● Directing an individual or organization to commit a crime, a breach of a Manitoba Cornhole
Association policy, or other wrongful act; or
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● Fraud.
PLEDGE
Manitoba Cornhole Association pledges not to dismiss, penalize, discipline, or retaliate or
discriminate against any individual who discloses information or submits, in good faith, information
under the terms of this Policy.
Any individual affiliated with Manitoba Cornhole Association’s who breaks this pledge will be
subject to disciplinary action.
REPORTING WRONGDOING
An athlete, director, volunteer, league operator, or member which believes an incident of wrongdoing
has occurred should prepare a report that includes the following:
● Written description of the act or actions that comprise the alleged wrongdoing, including the
date and time of the action(s);
● Identities and roles of other individuals who may be aware of, affected by, or complicit in, the
wrongdoing; and
● Why the act or action should be considered to be wrongdoing.
AUTHORITY
The President shall receive reports made under this Policy. After receiving the President has the
responsibility to:
● Assure the individual of Manitoba Cornhole Association ‘s pledge;
● Connect the individual to an alternate liaison if the individual feels that he or she cannot act in
an unbiased or discrete manner due to the individual’s role with Manitoba Cornhole
Association and/or the content of the report;
● Determine if the report is frivolous, vexatious, or not submitted in good faith (e.g., the
submission of the report is motivated by personal interests and/or the content of the report is
obviously false or malicious);
● Determine if Manitoba Cornhole Association ‘s Whistleblower Policy applies or if the matter
should be handled under Manitoba Cornhole Association ‘s Disciplinary Policy or other
applicable policy;
● Described the implications and requirements of the use of other Manitoba Cornhole
Association policies;
● Determine if the local police should be contacted;
● Determine if mediation or alternate dispute resolution can be used to resolve the issue; and
● Begin an investigation.
CONFIDENTIALITY
Confidentiality at all stages of the procedures outlined in this policy is required. An individual who
intentionally breaches the confidentiality clause of this Policy will be subject to disciplinary action.
FINANCIAL POLICY
EXPENDITURES
This Policy is in accordance with Section H of the Manitoba Cornhole Association Bylaws. The
payment of monies will be in accordance with this Policy.
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All money paid by Cornhole Manitoba will be by cheque with dual authorization
signatures.
It is understood that there is bills related to the Operation of the Manitoba Cornhole
Association offices and Training Facilities that must be paid.
Where ever possible accounts will be opened for vendors that provide Supplies for the
operation of the facilities. These accounts will be paid by cheque.
It is understood that some suppliers may not take cheques. These accounts will be identified
and documented on method of payment. The Board will authorize these alternate payment
methods.
Any receipts submitted for the Operation of the Club by an individual will be reimbursed by
cheque after submitting the bill the Treasurer.
The Treasurer will itemize expenses according to the budget of the Association

MINOR COMPLAINTS

Minor complaints are incidents of misconduct that generally do not result in harm to others.

PROCESS AND PROCEDURE

If the directors determine the complaint is legitimate, the secretary of the board will notify the
individual(s) and will provide them with a copy of this policy.
The individual(s) will receive a written report of the nature of the complaint and is provided an
opportunity to respond within seven (7) days.
Once all information has been received, the board of directors will come to a conclusion on any
sanctions, if any, to the individual(s).
The board’s decision is final and cannot be appealed.
A record will be maintained on the Manitoba Cornhole Association Registry for minor
complaints that result in a sanction.

EXAMPLES OF MINOR COMPLAINTS

Examples of minor complaints include, but are not limited to:

An incident of disrespectful, offensive, abusive, racist or sexist comments or behaviour directed towards others;
Conduct contrary to the ideals of respect such as angry outbursts or argument; and/or
An incident of being late for or absent from events and activities at which attendance is expected or required.

EXAMPLES OF MINOR SANCTIONS

Sanctions for minor complaints, which may be applied singly or in combination include, but are not limited to:

Verbal or written reprimand;
Verbal or written apology;
Service or other voluntary contribution to Manitoba Cornhole Association;
Suspension from the current activity; and/or
Any other similar sanction considered appropriate for the offense.

MAJOR COMPLAINTS

Major complaints are instances of misconduct that result, or have the potential to result, in harm to other persons or Manitoba Cornhole Association.

PROCESS AND PROCEDURE

If the directors determine the complaint is legitimate, a hearing is required. The secretary of the board will notify the individual(s) and will provide them with a copy of this policy.
The individual(s) will receive a written report of the nature of the complaint and a hearing date is set within thirty (30) days.
Having regard to the nature of the discipline matter and the potential consequences of any resulting sanctions, the directors shall decide to conduct the hearing in-person or by means of telephone conference.
The directors will conduct a preliminary meeting which may include but are not limited to:
1. Format (in-person or telephone conference);
2. Date and location of the hearing;
3. Timelines for the exchange of documents;
4. Clarification of issues in dispute;
5. Any procedural matters including order and procedure of the hearing;
6. Remedies sought;
7. Evidence to be brought before the hearing;
8. Identification of any witnesses; and/or
9. Any other procedural matter that may assist in expediting the hearing.
The directors will govern the hearing fairly and as it sees fit, provided that:
1. All documentary submissions are received seven (7) day before the hearing;
2. The president shall be the chairperson; and
3. A quorum of fifty percent (50%) of the board where the president will have the tiebreaking vote is achieved;
Directors will refrain from communicating with the parties except in the presence of, or copy to, the other parties.
The individual(s) being disciplined may be accompanied by a representative.
The individual(s) being disciplined will have the right to present evidence and argument.
Any party potentially affected by the matter may be made party to the hearing by the directors.
The directors may request that any witness be present atthe hearing or submit written evidence in advance of the hearing.
If the individual(s) being disciplined chooses not to participate in the hearing, the hearing will nonetheless proceed.
The hearing will be held in private.
Each party will bear their own costs.
The directors will have the authority to abridge or extend timelines associated with any aspect of the hearing.
After hearing the matter, the directors will determine whether or not the individual(s) will be sanctioned, and if so, will determine the appropriate penalty to be imposed and any measures to mitigate the harm suffered by others as a result. The directors written decision, with reasons, will be distributed to all parties, within seven (7) days of the conclusion of the hearing.
Where the individual(s) acknowledges the factsof the incident, he or she may waive the hearing, in which case the directors will determine the appropriate disciplinary sanction. The directors may hold a hearing for the purpose of determining an appropriate sanction.
The board’s decision is final and cannot be appealed.
A record will be maintained on the Manitoba Cornhole Association Registry for major complaints that result in a sanction.

EXAMPLES OF MAJOR COMPLAINTS

Examples of major complaints include, but are not limited to:

Repeated incidents of disrespectful, offensive, abusive, racist or sexist comments or behaviour directed towards others;
Incidents of physical abuse;
Angry outbursts or arguing;
Repeated incidents of being late for or absent from events and activities at which attendance is expected or required;
Pranks, jokes or other activities that endanger the safety of others;
Conduct which results in harm to the image, credibility or reputation of Manitoba Cornhole Association and/or its sponsors;
Abusive use of alcohol where abuse means a level of consumption that impairs the individual’s ability to speak, walk or drive; causes the individual(s) to behave in a disruptive manner; or interferes with the individual’s ability to perform effectively and safely;
Any use of alcohol by minors;
Any use of illicit drugs and narcotics; and/or Any use of banned performance enhancing drugs or methods.

EXAMPLES OF MAJOR SANCTIONS

Sanctions for major complaints, which may be applied singly or in combination include, but are not limited to:

Verbal or written reprimand;
Verbal or written apology;
Service or other voluntary contribution to Manitoba Cornhole Association;
Suspension from the current activity;
Removal of certain privileges of membership;
Suspension from certain events and/or activities;
Suspension of Manitoba Cornhole Association funding;
Payment of a financial fine in an amount to be determined by the directors;
Suspension from all Manitoba Cornhole Association activities for a designated period of time;
Expulsion from membership;
Publication of the directors decision; and/or
Any other similar sanction considered appropriate for the offense.

Unless the directors decide otherwise, any disciplinary sanctions will commence immediately. Failure to comply with a sanction as determined by the directors will result in automatic suspension of membership in Manitoba Cornhole Association until such time as compliance occurs.

In applying sanctions, the directors may have regard to the following aggravating or mitigating circumstances:

The nature and severity of the incident;
The extent to which others have been harmed by the incident;
The cooperation of the individual(s) being disciplined in the proceedings under this policy;
Whether the incident is a first offense or has occurred repeatedly;
The individual’s acknowledgment of responsibility;
The individual’s remorse and post-complaint conduct;
The age, maturity or experience of the individual(s);
Whether the individual(s) retaliated, where the incident involves harassment; and/or
The individual’s prospects for rehabilitation.

SERIOUS INFRACTIONS

The board of directors may determine that an alleged incident is of such seriousness as to warrant suspension of the individual(s) pending further investigation, a hearing and a decision of the board. Where it is brought to the attention of the board of directors, that a Manitoba Cornhole Association representative has been charged with an offence under the Criminal Code, or has previously been convicted of a criminal offence, the directors may suspend the representative pending further investigation, a hearing or a decision of the board.

Notwithstanding the procedures set out in this policy, any Manitoba Cornhole Association representative who is convicted of a criminal offense involving sexual exploitation, invitation to sexual touching, sexual interference, sexual assault or aggravated assault will face automatic suspension from participating in any activities of Manitoba Cornhole Association for a period of time corresponding to the length of the criminal sentence imposed by the court, and may face further disciplinary action by Manitoba Cornhole Association in accordance with this policy.

CONFIDENTIALITY

Where the conduct reported is of a sensitive or confidential nature, Manitoba Cornhole Association will keep all proceedings under this policy confidential, except where disclosure is directed by the directors as part of a sanction, is required by law or is in the best interests of the public.

DISPUTE RESOLUTION POLICY

The purpose of this policy is to review final decisions and to deal with such appeals fairly, expeditiously and affordably, within Manitoba Cornhole Association without recourse to formal legal and court- like procedures.

Any athlete of Manitoba Cornhole Association shall have the right to appeal a dispute, difference or question arising from a decision by Manitoba Cornhole Association or any member where the Bylaw, Regulation, Playing Rule or Policy under which such decision was made grants such a right of appeal. No such appeal to Manitoba Cornhole Association may be taken until the athlete has exhausted all rights of appeal within the member Districts in which the athlete resides.

Any athlete of Manitoba Cornhole Association shall have the right to appeal when a member to which the athlete belongs, makes a ruling affecting such athlete and, in that athlete’s opinion:

is in conflict with the member’s or Manitoba Cornhole Association’s Articles, Bylaws or Regulations;
the member committed a procedural error, and/or failed to provide the aggrieved party with a fair hearing;
the member did not have the authority or jurisdiction to make the decision; or
there was a misapplication of a rule (Please record the playing rule section and number from the official Manitoba Cornhole Association Rulebook).

All appeals shall be sent to the member Districts within forty-eight (48) hours of the incident. If the appeal is unresolved at the District level then it shall be sent to Manitoba Cornhole Association within ten (10) Days of the initial incident with a payment of five hundred dollars ($500). Shall the appellant win the appeal, two hundred dollars ($200) will be reimbursed.

BOARD AUTHORITY

The board may make final decisions and rulings on any matters that may be brought before it, including the interpretation of the Articles, Bylaws, Regulations, Playing Rules and Policies of Manitoba Cornhole Association, or any of the matters referenced above. Any decision of the board is absolutely final and binding on all members and athletes and any other affected or interested parties, including Manitoba Cornhole Association. There is no further appeal from that decision.

EXCLUSIVE JURISDICTION

The procedures outlined in this policy shall be the sole recourse available to any athlete. No athlete, or anyone acting on behalf of, or for the benefit of, such athlete, shall pursue any recourse in the courts of any jurisdiction prior to exhausting all rights, remedies and rights of appeal under the Articles, Bylaws, Regulations, Playing Rules or Policies of Manitoba Cornhole Association and its members, if applicable.

PENALTIES FOR NON-COMPLIANCE

Any athlete who failsto comply with a decision of the board or the Provincial Appeals Committee acting on behalf of the board shall be suspended indefinitely from all Manitoba Cornhole Association activities.

Any recourse to the courts of any jurisdiction by, on behalf of, or for the benefit of, any athlete, prior to the exhaustion of all rights, remedies and rights of appeal under the Articles, Bylaws, Regulations, Playing Rules or Policies of Manitoba Cornhole Association, shall have the charges/Appeals deemed to be dropped and shall result in an automatic and indefinite suspension of such athlete from all games and other activities under the jurisdiction of Manitoba Cornhole Association. Such athletes shall also be liable for all legal costs and disbursements incurred by Manitoba Cornhole Association in connection with defending and/or responding to such court action.
Any athlete who, having exhausted all rights, remedies and rights of appeal within Manitoba Cornhole Association, proceeds with court action against Manitoba Cornhole Association or its constituent bodies shall be liable for all legal costs and disbursements incurred by Manitoba Cornhole Association or its constituent bodies should the courts rule in favour of Manitoba Cornhole Association or its constituent bodies. The president may suspend any athlete who fails to pay the costs and disbursements described in this policy in a timely manner.

PROVINCIAL APPEALS COMMITTEE (PAC)
The Board may delegate its decision-making authority described in this policy to the PAC whose decisions shall be final and binding.

The PAC shall be composed of an odd number of individuals appointed by the president with the minimum being three (3) individuals. It shall be the duty of the PAC to rule upon appeals submitted to it. The individuals shall be a Manitoba Cornhole Association league operator, member or athlete.

The PAC, acting in place of the board may provide for special dispensation from the Articles, Bylaws and Regulations of Manitoba Cornhole Association. Any decision as to what qualifies for special dispensation shall rest solely with the PAC in its absolute and unfettered discretion, and the decision of the PAC on special dispensation shall be final and binding upon all parties. Each decision of special dispensation shall be made on its individual merits.

HARASSMENT POLICY

This policy sets out the principles and practices of the Manitoba Cornhole Association with regard to harassment towards athletes, directors, league operators, members and volunteers.

POLICY

It is the policy of Manitoba Cornhole Association that harassment in all its forms will not be tolerated during the course of any Manitoba Cornhole Association activity or program. Accordingly, athletes, directors, league operators, members, volunteers and parents/guardians are responsible for making every reasonable effort to uphold this commitment. Specifically, this includes refraining from harassing behaviour, responding promptly and informally to minor incidents of harassment and following Manitoba Cornhole Association ‘s policy guidelines for reporting or responding to more serious complaints of harassment. All persons are expected to refrain from harassing behaviour and are encouraged to report incidents of harassment.

STATEMENT OF PURPOSE

Manitoba Cornhole Association is committed to providing a sport and work environment which promotes equal opportunities and prohibits discriminatory practices. Harassment is a form of discrimination which is prohibited by human rights legislation in Canada. Manitoba Cornhole Association supports the right of all its athletes, directors, league operators, members and volunteers to participate in all Manitoba Cornhole Association activities free from any form of harassment. Furthermore, Manitoba Cornhole Association emphasizes the importance of eliminating harassment in cornhole as a key element in ensuring the safety of all persons. A sports environment which actively discourages harassment and builds relationships based on trust and mutual respect, is an environment which discourages abuse and encourages the overall development of the individual(s). In order to further these aims, Manitoba Cornhole Association will make every reasonable effort to promote awareness of the problem of harassment among all and to respond swiftly and effectively to complaints or disclosures of harassment.

RELATIONSHIP TO ABUSE POLICY

Some behaviours which might be described as harassment when directed towards an adult, may constitute abuse when directed towards a child or youth by any person with power or authority over the person harassed.

Manitoba Cornhole Association ‘s Abuse Policy covers such behaviours. Together, the two policies address the entire spectrum of abusive and harassing behaviours.

DEFINITION OF HARASSMENT

Harassment is defined as conduct, gestures or comments which are insulting, intimidating, humiliating, hurtful, malicious, degrading or otherwise offensive to an individual(s), and which create a hostile or intimidating environment for work or sports activities, or which negatively affect performance or work conditions. Any of the different forms of harassment maybe based on the grounds prohibited in human rights legislation, such as race, ethnicity, sex, sexual orientation and religion. Harassment may occur between peers or between someone in a position of power or authority and an adult in a subordinate position.

The following is a non-exhaustive list of examples of harassment:

unwelcome jokes, innuendo or teasing about a person’s body, looks, race, sexual orientationetc;
condescending, patronizing, threatening or punishing actions which undermine self-esteem;
practical jokes which cause awkwardness or embarrassment, or may endanger a person’s safety;
any form of hazing;
unwanted or unnecessary physical contact including touching, patting, pinching;
unwanted conduct, comments, gestures or invitations of a sexual nature which are likely to cause offence or humiliation, or which might on reasonable grounds be perceived as placing a condition of a sexual nature on employment or on any opportunity for training or advancement; and
sexual assault or physical assault.

It is important to note that the behaviours described in the last three (3) items, when directed towards a child or youth, constitute abuse under child protection legislation. This may also be true of other behaviours, for example, certain hazing practices. In such cases, the duty to report provisions of the Abuse Policy come into effect.

RESPONSE AND REMEDIES

It is the position of Manitoba Cornhole Association that harassment cannot be tolerated. Harassment is unacceptable and harmful. Manitoba Cornhole Association recognizes the serious negative impact of all types of harassment on personal dignity, individual(s) and group development and performance, enjoyment of the game and in some cases, personal safety.

At the same time, Manitoba Cornhole Association recognizes that not all incidents of harassment are equally serious in their consequences. Harassment covers a wide spectrum of behaviours, and the response to harassment must be equally broad in range, appropriate to the behaviour in question and capable of providing a constructive remedy. There must be no summary justice or hasty punishment. The process of investigation and settlement of any complaint of harassment must be fair to all parties, allowing adequate opportunity for the presentation of a defence to the charges.

Minor incidents of harassment should be corrected promptly and informally, taking a constructive approach and with the aim of bringing about a change in negative attitudes and behaviour.

Serious incidents should be dealt with according to the relevant policy guidelines. Complaints should be handled in a timely, sensitive, responsible and confidential manner. There should be no tolerance of reprisals taken against any party to a complaint. The names of parties and the circumstances of the complaint should be kept confidential except where disclosure is necessary for the purposes of investigation or taking disciplinary measures.

Anyone making a complaint which is found to be clearly unfounded, false, malicious or frivolous will be subject to discipline.

Procedures for the handling of complaints brought against athletes, directors, league operators, members and volunteers are detailed below entitled Harassment Complaint Procedures.

HARASSMENT COMPLAINT PROCEDURES

Note: For convenience, this policy uses the term “Complainant” to refer to the person who experiences
harassment, eventhough not all persons who experience harassment will make aformal complaint. The
term “Respondent” refers to the person against whom a complaint is made.

APPLICATION

This policy applies to all Manitoba Cornhole Association athletes, directors, league operators, members and volunteers. It applies to harassment that may occur during the course of all Manitoba Cornhole Association business, activities and events.

MINOR INSTANCES OF HARASSMENT

This policy does not prevent an appropriate person having authority from taking immediate, informal, corrective disciplinary action in response to behaviour that, in their view, constitutes a minor incident of harassment.

REPORTING HARASSMENT

A person who experiences harassment is encouraged to make it known to the harasser that the behaviour is unwelcome, offensive and contrary to the policies of Manitoba Cornhole Association.

If confronting the harasser is not possible, or if after confronting the harasser the harassment continues, the complainant should request a meeting with the Manitoba Cornhole Association president.

Once contacted by a complainant the role of the president is to serve in a neutral, unbiased capacity in
receiving the complaint and assisting in its informal resolution. If the president considers that he or she is unable to act in this capacity, the complainant will be referred to the vice president. Where a person believes that an athlete, director, league operator, member or volunteer has experienced or is experiencing harassment and reports this belief to the president, the president will meet with the person said to have experienced harassment and proceed in accordance with these procedures.

Where the president believes there is sufficient evidence to warrant laying a formal complaint but the complainant does not wish to do so, the president may lay a formal complaint and proceed in accordance with these procedures.

COMPLAINT PROCEDURE

There are three possible outcomes to a meeting of complainant and the president:

It may be determined that the conduct does not constitute harassment as defined in this policy, in which case the matter will be closed;
The complainant may decide to pursue an informal resolution of the complaint, in which case a mediator as agreed to by both the complainant and the respondent will assist the two parties to negotiate or mediate an acceptable resolution of the complaint; or
The complainant may decide to lay a formal written complaint, in which case the president will receive the written complaint and will advise the board of directors, who will appoint an independent individual to conduct an investigation of the complaint.

The investigator will carry out the investigation in a timely manner and at the conclusion of the investigation will submit a written report to the president, which will include a recommendation that:

No further action be taken because the complaint is unfounded or the conduct cannot be reasonably be said to fall within the Manitoba Cornhole Association’s definition of harassment; or
The complaint has merit and should proceed to a hearing.

If the investigator recommends a hearing, the president shall call a hearing with the board of directors within seven (7) days of receiving the written report. If any director is not able to act in this capacity because of a conflict of interest, they shall be removed from hearing.

HEARING

The directors will govern the hearing as it deems appropriate in the circumstances, provided that:

The president shall be the chairperson;
A quorum of fifty percent (50%) of the board where the president will have the tie-breaking vote is achieved;
Directors will refrain from communicating with the parties except in the presence of, or copy to, the other parties;
The parties may be accompanied by a representative;
The hearing will be held in private;
The parties will be given thirty (30) days written notice of day, time and place of the hearing;
The respondent will receive a copy of the formal complaint;
The complainant and respondent will each receive a copy of the investigator’s report;
Both the complainant and respondent will be present at the hearing to respond to the investigator’s report, give evidence and to answer questions of the directors;
The hearing may proceed in the absence of either or both parties;
The investigator may attend the hearing at the request of the directors;
The directors may request that witnesses to the incident be present or submit written evidence;
The directors have the authority to abridge or extend timelines associated with all aspects of the hearing;
Each party will bear their own costs; and
The directors shall decide to conduct the hearing in-person or by means of telephone conference.

DECISION

The director’s written decision, with reasons, will be distributed to all parties, within seven (7) days of the conclusion of the hearing. The decision will contain:

A summary of the relevant facts;
A determination as to whether the acts complained of constitute harassment as defined in this policy;
Disciplinary action against the respondent, if the acts constitute harassment; and
Measures to remedy or mitigate the harm or loss suffered by the complainant, if the acts constitute harassment.

If the directors determine that the allegations of harassment are false, vexatious, retaliatory or frivolous, its report may direct that there be disciplinary sanctions against the complainant.

Unless the directors decide otherwise, any disciplinary sanctions applied shall take effect immediately.

The decision of the directors will be final and binding upon the complainant, the respondent and Manitoba Cornhole Association.

A record will be maintained on the Manitoba Cornhole Association Registry for harassment that results in a sanction.

CONFIDENTIALITY

Manitoba Cornhole Association recognizes the sensitive nature of harassment matters and in particular, the difficulties associated with coming forward with a complaint of harassment and with being accused of harassment. Manitoba Cornhole Association recognizes the interests of both the complainant and the respondent in keeping any matter being dealt with under this policy confidential, except where disclosure is required by a disciplinary proceeding or by law.

INCLUSION POLICY

Manitoba Cornhole Association is committed to providing opportunities for every individual in sport to reach his or her maximum potential in fitness and excellence. Manitoba Cornhole Association is committed to providing a sport and work environment that provides fair and equitable opportunities.

PURPOSE

Equity is the belief and practice of treating persons in ways that are fair, equal and just, regardless of their age, colour, disability, ethnic origin, gender, marital/family status, place of origin, race, religion, sexual orientation, or socio-economic status.

Manitoba Cornhole Association is committed to ensuring accessible and available sport in Manitoba. Manitoba Cornhole Association will take clear initiatives to encourage full participation in the sport. Manitoba Cornhole Association will ensure that equity is a key consideration when developing, updating or delivering Manitoba Cornhole Association policies and programs.

Equity does not necessarily mean that all persons must be treated exactly the same. People may need to be treated differently in order to be treated fairly. Manitoba Cornhole Association will take a leadership position by making a clear commitment to full and equitable participation in all levels of the organization.

APPLICATION

Manitoba Cornhole Association will provide members with an equitable range of opportunities within which to participate and lead.

Any athlete, director, volunteer, league operator, members or parent/guardian within Manitoba Cornhole Association is invited to appeal decisions of Manitoba Cornhole Association if, in their belief, the decision does not reflect equity. The process is outlined in the Dispute Resolution Policy.

LIMITATIONS

Manitoba Cornhole Association shall in no way solicit nor accept sponsorship from companies which discriminate against persons by age, colour, disability, ethnic origin, gender, marital/family status, place of origin, race, religion, sexual orientation, or socio-economic status.

PRIVACY POLICY

PURPOSE

Privacy of personal information is governed by the Personal Information Protection and Electronics Documents Act (PIPEDA). This policy describes the way Manitoba Cornhole Association collects, uses, retains, safeguards, discloses and disposes of personal information, and states Manitoba Cornhole Association commitment to collecting, using and disclosing personal information responsibly. This policy is based on the standards required by PIPEDA, and Manitoba Cornhole Association
interpretation of these responsibilities.

Manitoba Cornhole Association respects and protects your privacy. This means that:

Manitoba Cornhole Association will not sell, exchange, loan or make available to other organizations any personal information that you have provided to us;
Manitoba Cornhole Association will keep all personal information confidential and we will have safeguards to protect that information whether in print, electronic or other form; and
Manitoba Cornhole Association will make available to you upon request, your personal information that we have on file and we will correct, amend or delete information at your request.

PERSONAL INFORMATION AND PURPOSE TO COLLECT:

The PEPEDA governs privacy of information. Personal information is the information that relates to you as an individual. Personal information does not include business information (an individual’s business address and telephone number).

Manitoba Cornhole Association will only collect personal information to meet and maintain the highest standard of organizing and programming the sport of cornhole. Manitoba Cornhole Association collects personal information from athletes, directors, volunteers, league operators, members and parents/guardians for purposes that include but are not limited to the following:

Registration for programs, activities and events; travel administration and purchasing equipment, and other products;
Receiving communications from Manitoba Cornhole Association in regards to fundraising, programs, events, and activities;
Determining eligibility, age group and appropriate level of competition;
Criminal record checks and related personal reference material for implementing Manitoba Cornhole Association ‘s screening policies;
Award nominations, biographies, published articles and media relations;
Outfitting uniforms and various components of athlete selection;
Credit card information for purchasing products and for registration at event and activities;
Education, sport promotion, media publications and posting on Manitoba Cornhole Association website, live streaming platforms, event videos, event photographs, displays and posters;
Scores and rankings of athletes for record keeping, publishing, competing and identifying athletes;
Names, ages, and signatures for the purpose of participant agreements, permission where medical treatment is concerned and collection of waivers;
Name and contact information for the purpose of communication within and between athletes, directors, volunteers, league operators and members; and
Emergency contacts, medical history for use in the case of classification, medical emergency or reports relating to medical or emergency issues and managing insurance claims.

CONSENT

Consent is required to be obtained by lawful means from individuals at the time of collection, prior to the use and disclosure of the personal information. If the consent to the collection, use of disclosure was not obtained upon receipt of the information, consent will be obtained prior to the use or disclosure of that information. Manitoba Cornhole Association may collect personal information without consent where reasonable to do so and where permitted by law.

By providing personal information to Manitoba Cornhole Association, individuals are consenting to the use of information for the purposes identified in this policy.
In determining the form of consent to use, Manitoba Cornhole Association will consider the sensitivity of the information.

Manitoba Cornhole Association will not, asa condition of a product or service, require an individual to consent to the collection, use, and disclosure of information beyond that required to fulfill the specified purpose.

An individual may withdraw consent to the collection, use, or disclosure of personal information at any time, subject to legal or contractual restrictions, providing the individual gives one week of notice of such withdrawal to Manitoba Cornhole Association. The president of Manitoba Cornhole Association will advise the individual of the implications of such a withdrawal.

LIMITED COLLECTION

All personal information will be collected fairly, by lawful means, and for the purpose as specified in this policy. Manitoba Cornhole Association will not use any form of deception to obtain personal information.

LIMITING USE, DISCLOSURE AND RETENTION

Personal information will not be used or disclosed by Manitoba Cornhole Association for purposes other than those for which it was collected as described herein, except with the consent of the individual or as required by law. Information may be forwarded to volunteers of other organizations for the purpose of programming and competition with whom Manitoba Cornhole Association deals with.

Information disclosed to a third party with consent from the individual shall be protected by a third party agreement to limit use and disclosure.

Personal information will be retained for certain periods of time in accordance with the following:

Program registration data and athlete information will be retained indefinitely for the sake of historical record and tracking purposes;
Registration data for programs, camps, competitions, may be retained indefinitely after the event for record purposes;
Marketing information will be immediately destroyed upon compilation and analysis of collected information; and
Credit Card information will be destroyed immediately upon completion of a financial transaction.

Our volunteers are committed to respecting the personal information we hold in our files. Our board members have been trained in the proper and respectful use of personal information. Directors, volunteers, league operators and members who receive personal information in order to carry out the work of the organization will be notified with regard to the safekeeping of such information.

ACCURACY

Manitoba Cornhole Association will use accurate and up-to-date information as is necessary for the purposes for which it is to be used, to minimize the possibility that inappropriate information may be used to make a decision about an individual.

SECURITY

All information held by Manitoba Cornhole Association is subject to strict internal security to prevent unauthorized access and improper usage. Electronic records are subject to limited access by authorized board members who must use security measures. Print records containing personal information are accessible only to authorized board members.

WEBSITE

When you visit Manitoba Cornhole Association website, we take steps to respect and protect your privacy. We may collect generic, non-personal information about visits to our website. Manitoba Cornhole Association does not collect personal information such as names, ages, phone numbers, addresses or email addresses from visitors to our website.

We reserve the right to collect selected visitor information such as IP addresses, return visits from past guests, referring pages, pages visited and time spent on the website. This non-personally identifiable information is collected in order to obtain statistical analysis of website traffic patterns, administer our website and servers, and improve our services.

We collect data in aggregate form and data is not recorded or stored about individual visitors. Cookies are small text files that a web browser transfers to and from your hard drive for record keeping purposes. The use of cookies is an Internet standard. We reserve the right to use cookies to serve you better. We do not use cookies to retrieve personal data from your hard drive or to obtain your email address or other personal information. A cookie is information about how and when you use a site and
it is created at the time you visit a site.

The information on Manitoba Cornhole Association ‘s website is provided as a resource to those interested in cornhole. Manitoba Cornhole Association disclaims any representation, or warranty, express, or implied, concerning the accuracy, completeness or fitness for a particular purpose of the information. Persons accessing this information assume full responsibility for the use of the information and understand and agree that Manitoba Cornhole Association is not liable for any claim, loss or
damage arising from the use of this information. Reference to specific products, processes, or services does not constitute or imply recommendation or endorsement by Manitoba Cornhole Association. Manitoba Cornhole Association also reserves the right to make changes at any time without notice.

The website is created and controlled by Manitoba Cornhole Association in the province of Manitoba. As such, the laws of the province of Manitoba will govern these disclaimers, terms and conditions, without giving effect to any principles of conflict of laws.

SCREENING POLICY

Manitoba Cornhole Association is committed to screening all volunteers, paid staff, guests and directors for the purpose of competitions, travel and any other events Manitoba Cornhole Association organizes as applicable.

Manitoba Cornhole Association has a responsibility to children, young adults, parents and volunteers in its programs and is committed to adhering to the following policy to support the provision of sound, safe and healthy experience at Manitoba Cornhole Association league play and organized events. Educating athletes, volunteers, paid staff, guests and directors about abuse and harassment is very important through the Abuse Policy and Harassment Policy. Manitoba Cornhole Association recognizes its responsibility to appropriately screen any person who will have access to vulnerable people.

Due to the positions of trust that are inherent in the provision of active, high quality sport activities organized by Manitoba Cornhole Association and its member leagues, volunteers, paid staff, guests and directors will be required to undergo a screening process based on the duties assigned by Manitoba Cornhole Association or its member leagues. This policy applies to all athletes, directors, league operators, members and volunteers.

Police Record Check will be required for the President and Vice President of the Board, or determined by the Board or legislation to require a check.

For the purposes of this policy, persons who will be subject to a Police Record Check are those who work closely with children and who occupy positions of trust and authority. Such positions could include but not limited to:

volunteers
paid staff
guests
board of directors

Manitoba Cornhole Association accepts police checks as being valid for a period of three (3) years, with a new check required in the fourth year. All police check information is confidential and will only be released to the Manitoba Cornhole Association President or local league operator. The police check policy is as follows:

Each person subject to this policy must apply directly to their local police department;
Applicants will submit the original copy of their police checks to the Manitoba Cornhole Association president or the local league operator;
Manitoba Cornhole Association president or the local league operator will review all police checks received and will determine whether the police checks reveals a relevant offence;
If a person’s police record does contain a relevant offence, Manitoba Cornhole Association president or the local league operator will notify the person that they are not eligible to act as volunteer, paid staff, guest or director;
The results of the completed police check are recorded on a screening log along with date of the original check and date of future renewal required; and
The original police check is returned to the applicant, Manitoba Cornhole Association or its member league does not retain the records, however they will retain dated records of its communications with the person submitting the police check. All records will be maintained in a confidential manner and will not be disclosed to others except as required by law, or for use in a legal or disciplinary proceeding.

SELECTION POLICY

DISTRICT CHAMPIONSHIPS

Manitoba Cornhole Association shall conduct annually an inter-league competition in Open, women’s, boys and girls for the Championship of each District. Such competition shall be under the control and direction of the Manitoba Cornhole Association.

Only players and/or teams which have participated in league competition and/or league tournaments during the cornhole season shall compete in the Championships. For league competition, players and teams shall qualify through the league playoffs.

Players and teams must declare their intention to compete in the Championships fourteen (14) days before the scheduled date of the tournament.

It is Manitoba Cornhole Association responsibility to verifythe eligibility of all individuals and teams entering the Championships. This is done through the Manitoba Cornhole Association Registry.

PROVINCIAL CHAMPIONSHIPS

Athletes have an opportunity to compete in the Provincial Championships hosted by Manitoba Cornhole Association.

Players and teams qualify by winning their Districts Championships. There are instances where finalists may be asked to attend.
Districts Champions attend the Provincial Championships in the same year in which they won.

NEW DIVISIONS

If a new division is developed in which District competitions have not taken place a qualifying tournament is held with the winner(s) qualifying for the Provincial Championships.

All players and teams must have participated in league competition during the cornhole season to
attend the qualifying tournament.

SOCIAL MEDIA POLICY

Manitoba Cornhole Association supports the use of social media as a way to connect with others and to promote and celebrate the sport, our programs, events and activities.

Social media use includes engagement on current and future online platforms including, but not limited to, Facebook, Instagram, TikTok, Twitter along with blogs, emails, file sharing, group chats, portals and webcasts whether the individual(s) is the content author or shares/likes other people’s comments.

Unacceptable social media activity will not be tolerated by Manitoba Cornhole Association. This includes, but is not limited to, communication that:

Is hurtful, malicious, degrading or otherwise offensive to an individual(s);
Is damaging to Manitoba Cornhole Association ‘s reputation and/or relationships with our stakeholders and funding partners;
Divulges confidential or proprietary information;
Fails to respect the privacy of others by disclosing personal information without consent;
Fails to respect Copyright Law by using logos, photos, not owned by Manitoba Cornhole Association or source referenced; and
Includes explicit pictures and/or inflammatory language.

This policy is applicable to all athletes, directors, league operators, members, volunteers, family members and supporters. Manitoba Cornhole Association recognizes and appreciates the value of social media and the importance of social networking to all of its stakeholders. Manitoba Cornhole Association also respects the right of all members to express their views publicly. At the same time, we must be aware of the dangers social media can present.

GUIDELINES

Manitoba Cornhole Association holds the entire Manitoba Cornhole Association community who participates in social media and networking to the same standards as it does for all other forms of media including radio, television and print.
Comments or remarks of an inappropriate nature which are detrimental to athletes, directors, league operators, members and volunteers including league play, tournaments and activities will not be tolerated and will be subject to disciplinary action through the Disciplinary Policy.
It should be recognized that social media and comments through ‘texting’ are on the record and can be instantly published and available to the public and media. Conducting oneself in an appropriate and professional manner at all times is important.
Please refrain from divulging confidential information of a personal nature. Avoid revealing business or game strategy that could provide another team or individual a competitive advantage. Furthermore, do not discuss injury information about any player. Only divulge information that is considered public.
Use best judgment at all times. Pause before posting or sending. Once comments are posted or sent they cannot be retracted. Ultimately, you are solely responsible for your comments.

VIOLATIONS

The following are examples of conduct through social media and networking mediums that are considered violations of Manitoba Cornhole Association ‘s Social Media Policy and may be subject to disciplinary action.

Any statement deemed to be publicly critical of or detrimental to the welfare of athletes, directors, league operators, members and volunteers including league play, tournaments and activities.
Divulging confidential information that may include, but is not limited to, the following:
- game strategies;
- player injuries; and/or
- any other matter of a sensitive nature to an athlete, director, league operator, member and/or volunteer.
Negative or derogatory comments about an athlete, director, league operator, member and/or volunteer.
Any form of bullying, harassment, intimidation or threats against an athlete, director, league operator, member and/or volunteer.
Photographs, video or comments promoting negative influences or criminal behaviour, including, but not limited to:
- alcohol abuse;
- drug use;
- hazing;
- public intoxication; and/or
- sexual exploitation.
Online activity that contradicts the current policies of Manitoba Cornhole Association.
Inappropriate, derogatory, racist, or sexist comments of any kind, in keeping with Manitoba Cornhole Association ‘s policies and regulations on these matters.
Online activity that is meant to alarm other individuals or to misrepresent fact or truth.

PROCEDURE FOR REPORTING A VIOLATION

Any athlete, league operator, member, volunteer and/or parent/guardian of an athlete under the age of 18 may report a violation to Manitoba Cornhole Association ‘s board of directors. Such reported violations must be signed and in writing, and must be filed within fourteen (14) days of the alleged violation.
Upon receiving a reported violation, the directors will review it within seven (7) days. If any director is not able to act in this capacity because of a conflict of interest, the remaining directors will review it.
The directors will determine whether the reported violation is frivolous or vexatious. If it is determined to be frivolous or vexatious, the reported violation will be dismissed immediately.
A complainant wishing to file a reported violation beyond the fourteen (14) days must provide a written statement giving reasons for an exemption to this limitation. The decision to accept, or not accept, outside the fourteen (14) day period will be at the sole discretion of the directors. This decision may not be appealed.
This policy does not prevent an appropriate person having authority from taking immediate, informal or corrective action in response to behaviour that constitutes a violation provided an individual(s) being disciplined is told the nature of the violation. Further sanctions may be applied but only after review of the matter in accordance with the procedures set out in the Disciplinary Policy.

DISCIPLINARY ACTION

If the directors determine that a violation has occurred, disciplinary action will be carried as outlined in the Disciplinary Policy.

SUMMARY

When using social media, the Manitoba Cornhole Association community should assume at all times they are representing Manitoba Cornhole Association. All athletes, directors, league operators, members and volunteers should remember to use the same discretion with texting, social media and networking as they do with other traditional forms of media.

Should the identity or image of any athletes, directors, league operators, members and volunteers be used in social media and networking without authorization it is considered identity theft. Please notify the board of directors immediately. Any use of athletes, directors, league operators, members and volunteers image or likeness without the written consent from Manitoba Cornhole Association is strictly prohibited.

WHISTLEBLOWER POLICY

PURPOSE

The purpose of this policy is to allow athletes, directors, volunteers, league operators, and members to have a discreet and safe procedure by which they can disclose incidents of wrongdoing without fear of unfair treatment or reprisal.

APPLICATION

This Policy applies to all athletes, directors, volunteers, league operators, and members that observe or experience incidents of wrongdoing and report such incidents or observations under the expectation of privacy.

WRONGDOING

Wrongdoing may include but is not limited to:

Violating the law;
Intentionally or breaching of Manitoba Cornhole Association ‘s bylaws, regulations, playing rules and policies;
Committing or ignoring risks to the life, health, or safety of an athlete, director, volunteer, league operator, or member;
Directing an individual or organization to commit a crime, a breach of a Manitoba Cornhole Association policy, or other wrongful act; or
Fraud.

PLEDGE

Manitoba Cornhole Association pledges not to dismiss, penalize, discipline, or retaliate or discriminate against any individual who discloses information or submits, in good faith, information under the terms of this Policy.

Any individual affiliated with Manitoba Cornhole Association’s who breaks this pledge will be subject to disciplinary action.

REPORTING WRONGDOING

An athlete, director, volunteer, league operator, or member which believes an incident of wrongdoing has occurred should prepare a report that includes the following:

Written description of the act or actions that comprise the alleged wrongdoing, including the date and time of the action(s);
Identities and roles of other individuals who may be aware of, affected by, or complicit in, the wrongdoing; and
Why the act or action should be considered to be wrongdoing.

AUTHORITY

The President shall receive reports made under this Policy. After receiving the President has the responsibility to:

Assure the individual of Manitoba Cornhole Association ‘s pledge;
Connect the individual to an alternate liaison if the individual feels that he or she cannot act in an unbiased or discrete manner due to the individual’s role with Manitoba Cornhole Association and/or the content of the report;
Determine if the report is frivolous, vexatious, or not submitted in good faith (e.g., the submission of the report is motivated by personal interests and/or the content of the report is obviously false or malicious);
Determine if Manitoba Cornhole Association ‘s Whistleblower Policy applies or if the matter should be handled under Manitoba Cornhole Association ‘s Disciplinary Policy or other applicable policy;
Described the implications and requirements of the use of other Manitoba Cornhole Association policies;
Determine if the local police should be contacted;
Determine if mediation or alternate dispute resolution can be used to resolve the issue; and
Begin an investigation.

CONFIDENTIALITY

Confidentiality at all stages of the procedures outlined in this policy is required. An individual who intentionally breaches the confidentiality clause of this Policy will be subject to disciplinary action.

FINANCIAL POLICY

EXPENDITURES

This Policy is in accordance with Section H of the Manitoba Cornhole Association Bylaws. The payment of monies will be in accordance with this Policy.

All money paid by Cornhole Manitoba will be by cheque with dual authorization signatures.
It is understood that there is bills related to the Operation of the Manitoba Cornhole Association offices and Training Facilities that must be paid.
Where ever possible accounts will be opened for vendors that provide Supplies for the operation of the facilities. These accounts will be paid by cheque.
It is understood that some suppliers may not take cheques. These accounts will be identified and documented on method of payment. The Board will authorize these alternate payment methods.
Any receipts submitted for the Operation of the Club by an individual will be reimbursed by cheque after submitting the bill the Treasurer.
The Treasurer will itemize expenses according to the budget of the Association